Job Description

About Our Companies

We operate two thriving companies in the Sussex area: J.M. Robins Construction Ltd (JMRC), a residential construction company specializing in townhomes and attached homes, and Robins Interiors & Design, providing interior products and installation services to builders and homeowners throughout the Sussex to Saint John corridor.

The Role

As Office Manager, you'll be the administrative backbone of both companies, handling all financial administration, bookkeeping coordination, and office operations. This is not an entry-level position - we need someone who can hit the ground running with minimal training and take ownership of the administrative functions.

Key Responsibilities

Accounts Payable: Process vendor invoices, prepare payments, maintain vendor relationships

Accounts Receivable: Generate and send customer invoices, follow up on outstanding payments, manage collections

Bookkeeping Coordination: Work with external bookkeeper/accountant, ensure accurate financial records, prepare documentation for month-end and year-end

Credit Applications: Process customer credit applications, coordinate with suppliers on company credit accounts

Invoice Processing: Create accurate invoices for both JMRC construction projects and Robins Interiors retail/B2B sales

Financial Administration: Track deposits, payments, and project finances in QuickBooks Online

Office Operations: Manage office supplies, equipment maintenance, vendor relationships

Basic HR Support: Process new hire paperwork, maintain employee files, track time-off requests

Administrative Support: Handle correspondence, filing, document preparation as needed

What We're Looking For

REQUIRED:

5+ years of office management or bookkeeping experience (construction industry strongly preferred)

Proficiency with QuickBooks Online

Strong accounts payable/receivable experience

Excellent attention to detail and organizational skills

Ability to work independently and prioritize multiple tasks

Professional communication skills (written and verbal)

Comfortable in a fast-paced, growing business environment

Reliable transportation to Sussex office location

NICE TO HAVE:

Experience with construction billing and progress payments

Familiarity with Buildertrend or similar construction management software

Experience with Inflow inventory management system

Payroll processing experience

Understanding of HST/GST compliance

What We Offer

Competitive salary: $55,000-$60,000 annually based on experience

Health benefits package

Paid vacation and personal days

Work-life balance in a professional office environment

Opportunity to be part of a growing company with room for professional development

Supportive team environment where your work directly impacts company success

Immediate start - we need you now!

Job Type: Full-time

Pay: $25.00-$30.00 per hour

Expected hours: 44 per week

Benefits:

Casual dress Company events Dental care Extended health care On-site parking Store discount Vision care
Ability to commute/relocate:

Saint John, NB: reliably commute or plan to relocate before starting work (required)
Experience:

Office management: 5 years (required)
Language:

English (required)
Work Location: In person