Job Description

About the Role

We're looking for a highly organized, people-focused

Office Manager

to take ownership of the day-to-day operations of our office. If you enjoy creating structure, supporting a team, and keeping an office running smoothly, you'll thrive here.

This role is perfect for someone who loves both the administrative and interpersonal sides of office management. You'll be the go-to person who supports staff, manages workflows, builds vendor relationships, coordinates events, and ensures our workspace feels welcoming and productive. Strong communication skills--especially in French--are essential, as you'll be a key connector across the team.

What You'll Do

Lead the daily operations of the office, including front desk coverage, phone handling, scheduling, and ensuring everything runs smoothly. Maintain organized systems for filing, bookkeeping, record management, and general office administration. Plan and coordinate team events, meetings, and training sessions that enhance communication, learning, and connection. Build and maintain relationships with vendors--managing supplies, negotiating contracts, and overseeing invoicing using QuickBooks or similar tools. Support HR activities such as onboarding, maintaining employee files, and ensuring compliance with policies and procedures. Assist with budget tracking, preparing expense reports, and monitoring financial activity. Communicate clearly and professionally with staff, clients, visitors, and partners. Uphold office standards, maintain policies, and help cultivate a positive, collaborative, and inclusive workplace culture.

What You Bring

French communication skills

(written and conversational). Proven experience as an Office Manager or in a similar administrative leadership role. Strong organizational abilities--you excel at keeping systems, schedules, and priorities in order. Experience planning events and handling logistics with close attention to detail. Knowledge of vendor management, procurement, and invoice processing. Familiarity with HR basics, including onboarding and employee recordkeeping. Proficiency with QuickBooks or comparable administrative/accounting software. Ability to multitask effectively in a busy environment while maintaining accuracy. Friendly, professional communication skills--both verbal and written. A proactive, supportive mindset and a passion for helping a team succeed.

Why You'll Love Working Here

Supportive team and positive workplace culture A role where your organizational skills truly shine Opportunities to grow in administration, HR, and operations A chance to make a real impact on daily office life
Job Type: Full-time

Pay: $42,218.29-$56,968.51 per year

Benefits:

Paid time off
Work Location: In person