Job Description

At Maritime HVAC we're not just another HVAC company -- we're redefining comfort. Based in Nova Scotia, we specialize in energy-efficient heating and cooling solutions, including cutting-edge heat pump systems, custom ventilation installs, and smart climate control for residential and light commercial properties.

Since day one, our mission has been simple:

deliver reliable, future-ready HVAC service with integrity, innovation, and care

. Whether it's helping families reduce energy bills or guiding homeowners through programs like OHPA Maritime HVAC is where expertise meets a personal touch.

Join Maritime HVAC and be part of a company that values

craftsmanship, customer-first thinking, and continuous learning

in the rapidly evolving HVAC industry.

Job Summary

We are seeking a highly organized and proactive Office Manager to oversee the daily operations of our office. The ideal candidate will possess strong leadership skills, exceptional communication abilities, and a knack for multitasking. As the Office Manager, you will be responsible for ensuring efficient office procedures, managing administrative staff, and supporting various departments to foster a productive work environment.

Duties

Oversee front desk operations. Manage clerical tasks including filing, data entry, and document preparation. Develop and implement training programs for new hires and ongoing staff development. Assist in budgeting processes by tracking expenses and preparing financial reports. Maintain office supplies inventory and coordinate procurement as needed. Communicate effectively with team members to facilitate smooth operations across departments. Organize technician schedule. Ensure compliance with company policies and procedures while maintaining a high standard of office etiquette.

Qualifications

Proven experience in an office management or administrative role. Strong organizational skills with the ability to prioritize tasks effectively. Excellent communication skills, both verbal and written. Familiarity with QuickBooks and financial reporting is preferred. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and office management software. Strong phone etiquette with the ability to handle inquiries professionally. Attention to detail with a commitment to maintaining high-quality standards in all tasks.
If you are an enthusiastic individual ready to contribute to our team's success while enhancing your professional skills, we encourage you to apply for this exciting opportunity as an Office Manager.

Job Type: Full-time

Pay: $45,000.00-$52,000.00 per year

Benefits:

On-site parking
Schedule:

8 hour shift Monday to Friday Weekends as needed
Language:

English (preferred)
Work Location: In person