Job Description

The Shirin Group | Edmonton, AB
Full-Time | 30-40 hours per week | Monday-Friday, Day Shift

Job Summary

The Shirin Group is seeking an experienced and professional Office Manager & Executive Assistant to provide administrative and operational support across multiple hospitality and business units. The ideal candidate will be highly organized, detail-oriented, and able to manage multiple priorities in a fast-paced environment. Hospitality experience is considered an asset.

Key Responsibilities

Oversee daily office operations and administrative tasks.

Manage calendars, coordinate meetings, and handle scheduling.

Maintain organized filing systems and prepare reports or correspondence.

Take meeting minutes, prepare agendas, and ensure follow-ups are completed.

Process and audit payroll accurately and confidentially.

Assist with HR initiatives, including job postings, interview coordination, reference checks, and offer letter preparation.

Support operational meetings by preparing materials, booking boardrooms, and documenting action items.

Assist with hotel procurement, vendor coordination, and inventory tracking.

Respond to guest feedback through review and survey platforms as needed.

Enter accounts payable invoices and maintain financial records in QuickBooks.

Perform errands and other administrative duties as required.

Provide executive support to management and assist with special projects.

Qualifications & Skills

Minimum 4 years of administrative or office management experience (hospitality background preferred).

Diploma in Business Administration, Human Resources, or Office Administration, or equivalent combination of education and experience.

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, OneDrive), Skype for Business, and QuickBooks.

Strong attention to detail, organization, and time management.

Excellent written and verbal communication skills.

Ability to handle confidential information with professionalism and discretion.

Self-motivated, reliable, and able to work independently.

Job Type: Full-time

Work Location: In person