Job Description

Nuvollo is a fast-growing cloud company focusing on managing and operating business critical systems such as Enterprise Resource Planning (ERP) requiring a high availability, secure, predictable environments. The Nuvollo environment fosters learning new technologies and provides opportunities for growth across systems, cloud, cyber-security, networking. We are looking for motivated individuals with strong customer focus to join our team and make a difference every day.

Role Summary

The Office Manager and Admin is responsible for ensuring the smooth day-to-day operations of Nuvollo's office environment. This role combines administrative support with responsibilities in shipping, receiving, procurement, and vendor coordination. It also supports HR, Finance, and IT functions through onboarding, documentation, and basic financial tasks. The role requires a highly organized, tech-savvy individual who can multitask, communicate effectively, and adapt to evolving business needs.

Key Responsibilities

Administrative & Office Support

Manage office supplies, equipment, and vendor relationships Coordinate logistics for meetings, travel, and company events Maintain organized digital and physical filing systems Monitor and replenish essential office supplies Ensure meeting rooms and common areas are clean and guest-ready Prepare refreshments and materials for client visits and internal events

Shipping, Receiving & Inventory

Receive, inspect, and distribute incoming packages Prepare and ship outgoing packages Track inventory of office and IT supplies

Procurement & Vendor Coordination

Place orders for supplies and services Liaise with vendors to ensure timely delivery Maintain records of purchases and contracts

HR & Onboarding Support

Assist with onboarding and offboarding

Qualifications & Skills

Diploma or degree in Business Administration, Office Management, or related field Minimum 2 years of experience in a similar role Strong organizational and multitasking skills Proficiency in Microsoft 365, Google Workspace, and office tools Excellent communication skills Ability to work independently and collaboratively

Preferred Skills:

Experience with shipping platforms and vendor coordination Familiarity with IT service environments Basic understanding of procurement and inventory management

Working Conditions

Standard full-time hours; flexibility required for critical issues Collaboration across multiple departments

Employee Responsibilities

Comply with company policies and security protocols Maintain punctuality and professional conduct Participate in training and keep certifications up to date Suggest process improvements and share ideas
Job Types: Full-time, Permanent

Benefits:

On-site parking
Language:

English (preferred)
Work Location: In person