Job Description

We are seeking a highly organized and proactive

Office Manager and Administrative Coordinator

to support our dynamic real estate business. The ideal candidate will manage a variety of administrative and operational tasks, ensuring seamless day-to-day operations. Responsibilities include deal process management, database management, team coordination, marketing support, book keeping/ accounting, and general office management. This role requires excellent communication skills, attention to detail, and the ability to multitask in a fast-paced environment. The Office Manager and Administrative Coordinator will play a key role in enhancing client satisfaction and contributing to the overall success of the business.

Primary Responsibilities:

Deal Process Management: Oversee transaction process from contract to close, ensuring all deadlines and requirements are met. Listing Coordination: Handle the administrative tasks related to listing properties, such as gathering property details, coordinating with photographers, and managing MLS listings. Database Management: Maintain and organize CRM and client records Bookkeeping/Accounting: Tracking deals, providing monthly & quarterly updates to management and reconciling management expenses. Team Coordination: Arrange appointments, meetings, showings, communications and marketing support. Email and Communication Management: Respond to emails, phone calls, and messages; manage communication with clients, vendors, and other stakeholders. Document Preparation: Prepare, proofread, and manage documents such as contracts, agreements, listings, and presentations. File Management: Organize and maintain digital files related to transactions, clients, and properties. Event Planning: Assist in planning and organizing client appreciation events, seminars, and other real estate-related events.

Skills and Qualifications:

Strong organizational skills with the ability to manage multiple tasks and priorities efficiently. Proficiency in office software, including Microsoft Office Suite (Word, Excel, Outlook). Excellent verbal and written communication skills. Ability to handle client inquiries professionally and with a customer-centric approach. High level of accuracy in preparing and reviewing documents. Strong attention to detail in managing schedules, files, and transaction processes. Basic understanding of digital marketing and campaign management. Ability to build and maintain positive relationships with clients, vendors, and team members. Excellent teamwork and collaboration skills. Familiarity with CRM softwares (Follow Up Boss), Trello, Canva, etc. is not required but considered an asset. Knowledge of real estate platforms such as Paragon, SkySlope, Spin2, is not required but considered an asset.

Experience:

3+ years of experience in an administrative role such as an executive assistant, legal assistant or personal assistant experience. Education: minimum high school diploma or equivalent, post-secondary education is considered an asset. Experience in the real estate industry is considered an asset but not required.

Work Environment:

In office with some driving required for certain tasks (access to a vehicle and a valid driver's license is essential).

Company Culture:

Client-focused with an emphasis on providing a positive and memorable experience. Values include honesty, integrity, resilience, motivation, self-improvement, autonomy, connection, trust, fulfillment, purpose, and helping people.

Ideal Candidate Attributes:

Hard-working with a positive attitude. Proactive and self-motivated to take initiative and anticipate team needs Excellent communication skills and a relaxed personality. Enjoys working with a large team. Highly organized and tech-forward. Capable of managing many moving parts at once. Self-directed with the ability to report daily and weekly updates.

Compensation and Benefits:

Annual salary beginning at $50,000, negotiable based on experience Additional benefits and perks to be discussed.

How to Apply:

Submit your resume to june@rreg.ca along with answers to the following questions:

1. Why did you apply to this ad?

2. What are 3 personal values of yours?

3. Why are you looking for a new position and what are three top things you want in a new role/job?

4. What are your favourite hobbies?

Join us and be a part of a team that values growth, innovation, and making a difference in the real estate industry!

Job Type: Full-time

Pay: From $50,000.00 per year

Benefits:

On-site parking Paid time off
Ability to commute/relocate:

St. Albert, AB T8N 7K5: reliably commute or plan to relocate before starting work (preferred)
Education:

Secondary School (preferred)
Experience:

Administrative: 3 years (preferred)
Location:

St. Albert, AB T8N 7K5 (preferred)
Work Location: In person