Job Description

Join a friendly, professional accounting firm where you'll be the heart of the office.

We offer flexibility, growth, and a chance to learn bookkeeping and accounting while managing the daily flow of a respected Edmonton firm.

About Us

Hughes & Gibb LLP is a professional accounting firm serving small businesses, corporations, and individuals throughout Alberta and beyond. We take pride in providing high-quality, personalized accounting and tax services with a friendly, down-to-earth approach.

We're a close-knit team of accountants and technicians who value professionalism, trust, and balance. Our office is supportive, relaxed, and efficient -- and we're looking for someone who can help us keep it that way.

The Opportunity

We're looking for a

full-time Office Manager / Administrative Coordinator

to take charge of day-to-day operations and help our office run smoothly year-round.

This is not a typical reception job -- it's the heartbeat of the firm. You'll be the first point of contact for clients, manage the flow of work through the office, handle CRA correspondence, invoicing, and collections, and ensure everyone is supported and on track.

Because we're an accounting firm, there is also the

opportunity to learn bookkeeping and accounting fundamentals

over time, for those who are interested in developing professionally and expanding their skill set.

If you enjoy variety, responsibility, and being the person everyone relies on -- this is your kind of role.

What You'll Do

Greet clients and answer phones with warmth and professionalism Manage CRA correspondence, including pre- and post-assessment reviews Track the status of client files (T1s, T2s, bookkeeping, etc.) and upcoming deadlines Communicate regularly with staff about timelines, workloads, and priorities Prepare invoices, record payments, and manage accounts receivable/collections Maintain office supplies, vendor relationships, and overall organization Support the partners with scheduling, letters, and correspondence Keep the office running smoothly -- and help make it a place people enjoy coming to

Who You Are

Friendly, professional, and composed under pressure Highly organized, detail-oriented, and dependable Comfortable managing multiple deadlines and coordinating with a team Strong written and verbal communication skills Experience with administrative work in a professional setting (accounting, legal, or similar office preferred) Familiarity with CRA correspondence or accounting firm workflows is an asset Confident with Microsoft Office and PDF tools (experience with accounting or tax software is a bonus)

What We Offer

Salary:

$55,000 - $65,000 per year (negotiable for the right experience)

Hours:

32-40 hours per week with a

seasonally flexible schedule

- Heavier commitment during

February to April (tax season)

- Greater flexibility and lighter hours from

June to October

Benefits:

Employer-paid LTD, disability and health insurance, paid parking, vacation pay, and annual performance bonus

Vacation:

Three weeks of paid vacation

to start, plus vacation pay on termination if unused

Perks:

-day office closures before each statutory holiday

(paid)

and a supportive, calm work environment

Workplace:

100% in-office -- you'll be the face and voice of the firm
Job Types: Full-time, Part-time

Pay: $55,000.00-$65,000.00 per year

Expected hours: 32 - 40 per week

Benefits:

Dental care Disability insurance Extended health care Flexible schedule Life insurance On-site parking Paid time off
Work Location: In person