Job Description

Spartan Controls provides an exciting culture of community, creativity, entrepreneurship, and a place to build your career. We support our students' education and growth through networking, job shadowing, student events, opportunities to work with our Senior Leaders, and more!



Spartan Controls is an employee-owned company and leading provider of data management, industrial automation, valves, measurement and control solutions for process industries in Western Canada and beyond. We are dedicated to providing exceptional sales, support and service experiences for our diverse customer base in industries such as mining, power, oil & gas, municipal, pulp & paper, and chemical.

Summary

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We are recruiting for a temporary

Office & Events Administrator (Co-op Student)

based out of our Burnaby Automation Centre, to support a variety of teams within the office. Reporting to the Manager, Facilities & Office Services, this is an exciting opportunity for someone looking to gain experience in a supportive office environment.



The term will start in May 2025 and while all term lengths will be considered, preference will be given to candidates available for 8 or 12 month terms. This is an in-office position (Monday to Friday, 8am to 5pm). Occasional reception coverage is required, including greeting visitors and answering calls on a multi-line switchboard.

Role and Responsibilities

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Provide administrative support for Sales team members including data entry into CRM, scheduling meetings and creating presentations, reports, spreadsheets and general documents Assist with coordinating local internal and customer-facing events and tradeshows, including preparation of invites, nametags, packages, registration lists, and other materials; booking event spaces when required; arranging catering and set-up; welcoming guests; liaising with vendors and problem-solving Provide administrative support to the Marketing team and support the maintenance of sales support tools, including goodwill, our intranet site and local marketing campaigns Provide general daily administration support to teams within the Burnaby and Prince George offices Participate as an active member of the Facilities & Office Services team, and provide back-up coverage to all team members, including reception coverage on a multi-line switchboard

Qualifications and Skills

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Currently studying Business, Marketing or Communications, or similar Microsoft Office skills at an intermediate level (Word, Excel, PowerPoint, Outlook) and experience with AdobePro, an asset Prior experience with supporting in-person and virtual events, an asset Strong "Customer First" focus Positive team player, strong interpersonal skills, and an ability to work collaboratively with team members and customers Demonstrates a high degree of professionalism, discretion, and integrity Exceptional written and oral communication skills Strong organization and time-management skills Occasional travel and after-hours work required to support customer/company events Valid drivers' license Entrepreneurial work ethic
Spartan recognizes that there are many ways in which candidates develop knowledge, abilities, and competencies throughout their careers. We encourage applications from candidates with a variety of backgrounds and we do consider qualifications and competencies that are equivalent to those specifically mentioned above.



Close Date: March 23, 2025 (11:59 pm PST)


Requisition ID: 1448