Job Description

Outline Homes is a design, renovation, and realty company built on helping clients love where they live. As an Office & Design Assistant, you will play a key role in helping our business stay organized and run smoothly. This position is primarily focused on administrative support - from assisting with payables and scheduling, to supporting client communication, and helping maintain our office & project inventory. While the role is administration-driven, you'll also have the opportunity to assist our design team with drawings, sourcing, and project tasks as needed. Your attention to detail and organizational skills will support both the office and project workflows, creating the foundation for excellent client service and potential future growth into design responsibilities.

What You'll Do

Office Administration

Assist with office organization, contracts, and client records Enter receipts/expenses, verify statements, and organize weekly payment runs Set up proposals and estimates in our project management software Support client communication: scheduling, follow-ups, and meeting coordination Maintain project timelines and calendars Assist with occasional marketing tasks (digital assets, social media, blog/newsletter) Provide general admin and realty support as needed

Design Support

Help maintain and update the sample library Pick up samples/materials as needed Track and organize material, finish, and furniture orders Assist with project documentation and drawing updates Take notes during design meetings and follow up on tasks Stay current on industry trends and new product offerings

Qualifications

Previous experience in an administrative role; exposure to design or construction is an asset Proficiency in Microsoft Office (Word, Excel, Outlook); Experience with SketchUp or Adobe Creative Suite an asset Strong organizational skills and attention to detail Excellent written and verbal communication skills Ability to multitask and prioritize in a fast-paced environment Proactive and willing to take initiative Interest in interior design and familiarity with design processes preferred Experience with accounts payable is an asset Valid driver's license and reliable transportation for errands and site visits

Personal Attributes

Highly organized and detail-oriented Adaptable and open to feedback and new ideas Professional, clear, and friendly communicator Collaborative and energetic in an open-office setting Willing to ask questions and seek clarification when needed

Working Conditions

Full-time, based in our Edmonton office Occasional travel for vendor pickups or site visits Flexibility to adapt to evolving business needs and deadlines

Why Join Us?

At Outline Homes, you'll be part of a collaborative team that blends design, construction, and realty. This role gives you a chance to build strong administrative skills while gaining exposure to the design world - with the opportunity for growth as you become familiar with our processes.

If you're detail-oriented, eager to learn, and excited to work in a creative environment, we'd love to hear from you.

How to Apply

Please send your resume and cover letter to outlinehomes@gmail.com

Job Type: Full-time

Pay: $20.00-$25.00 per hour

Expected hours: 40 per week

Benefits:

Casual dress Extended health care On-site parking Paid time off
Work Location: In person