Job Description

OVERVIEW

Reporting to the Executive Director, the Office Coordinator is responsible for administration, basic bookkeeping, event and fundraising support, social media, marketing and other duties as required. The selected candidate will be able to handle a wide range of administrative and executive support tasks, will be extremely well-organized, detail-oriented, and flexible, and will enjoy the administrative challenges of supporting a small office of diverse people and programs. The Office Coordinator's role touches every aspect of the operations and requires a broad range of interests and skills.

RESPONSIBILITIES

Office and operations coordination - Oversee daily office operations and maintain a highly organized, efficient workspace General administrative duties, including but not limited to answer telephone and email queries, greet visitors, mail, couriers, and maintain office supplies and equipment, including telephones, printer, etc. Monitor client kitchen duties such as temperature control checks, cleanliness, cleaning solutions, and checking expiration of food items Maintenance, organization and inventory of storage room, lockers and offsite storage units Oversee general upkeep of office cleanliness and organization Oversee and manage the community pantry Respond to inquiries from the community regarding clothing, furniture donations and work with staff to distribute collected items Collaborate with Service Navigator on the North House Toy Box program Social media content creation and updates Marketing and design for collateral material required for program support such as newsletters, annual report, website updates, brochures etc. Basic bookkeeping including collecting bills and invoices and all necessary documents for the monthly payment and reconciliation Prepare month-end reports including: donation reports, reconciling donations received online with donation report Other financial duties as required including: bank deposits, reconciliation and reporting Maintain a system to track and report all performance indicators for programs Responsible for supporting the Executive Director for all community engagement events and fundraising initiatives through planning, logistics, event day and follow-up post-event. Responsible for all aspects for the Community Volunteer Income Tax Program Prepare and complete income tax filings for low-income individuals and families Solicit volunteers to help with tax preparation Schedule all tax appointments Coordinate tax clinics including site selection and booking, volunteer scheduling, marketing, partner appreciation and written correspondence Tracking and reporting of all benefits secured through the completed tax returns

QUALIFICATIONS

3-5 years related experience in an office environment Computer literacy (Microsoft Office) Financial management (Quickbooks) Use of Canva design platform Use of social media platforms (Facebook, Instagram, X, YouTube and TikTok) A current police vulnerable sector check is required

SKILLS

Logical, process-oriented, highly organized, with excellent attention to detail Excellent written and oral communication skills Good time management with the ability to juggle multiple tasks and deadlines, and prioritize with minimal direction Strong editing and proof-reading skills Demonstrated bookkeeping skills Creative background and an eye for printed design High degree of tact, professionalism and customer-focused mindset Ability to troubleshoot, multi-task and solve problems proactively Knowledge of social services, non-profit governance and municipal government A valid Ontario driver's license and use of a vehicle Knowledge of North Durham Region (Uxbridge, Scugog and Brock) an asset

WORK CONDITIONS

Interacts with clients, staff, visitors and staff from other organizations Intermittent physical activity including walking, standing, sitting, lifting Able to lift items as heavy as 25 lbs. Manual dexterity required to use desktop computer and peripherals Exposure to emotionally traumatic situations

LOCATION

Main office is located in Uxbridge. Office setting with occasional travel with other staff to events or meetings within the Durham Region catchment area.

COMPENSATION AND HOURS

This is a full-time position in-office with regular hours of work are 9 am to 5 pm, Monday to Friday; however, occasional evenings and weekends may be required. Salary $50K/year based on experience. Extended health care including dental and vision care. Ten paid personal days plus three weeks vacation. Proof of COVID-19 vaccination is a requirement of all North House employees except for those with an approved medical or human rights exemption. If you are ready to embark on this journey with us and join in on the continued growth and success of this organization, this may be the opportunity for you! Please note that submissions will be reviewed on an ongoing basis, and therefore early submission is encouraged. Please send your resume to careers@northhouse.ca. Only those candidates selected for an interview will be contacted.
Job Type: Full-time

Pay: $50,000.00 per year

Benefits:

Casual dress Dental care Employee assistance program Extended health care Life insurance On-site parking Paid time off Vision care
Work Location: In person