Job Description

About the B.C. Wildlife Federation

The B.C. Wildlife Federation (BCWF) is British Columbia's leading conservation organization. As a province-wide, member-driven charitable organization, with over 43,000 members and more than 100 member clubs, our organization represents the interests of all British Columbians who aim to protect, enhance, and promote the wise use of the environment for the benefit of present and future generations.

Job Overview

Position: Part Time (12-16 Hours a Week), Fixed Term (October 2025 to June 30, 2026)

This Fish Habitat Coalition Coordinator position will support the ongoing needs of the Conservation Stewardship Department. The position will provide office-based assistance to field teams and the Executive Director to support the project. The position is hybrid (mix of working from home and from our Surrey Office). The part-time coordinator will support internal operations by organizing meetings, tracking action items, and managing follow-ups with members and external contacts.

This is a Hybrid-Remote Role that requires flexible hours.

To support a workforce that reflects the diversity of our community, women, Indigenous Peoples, racialized individuals, persons of diverse sexual orientation, gender identity or expression (2SLGBTQIA+), persons with disabilities, and others who may contribute to the diversity of our workforce are encouraged to express their interest and apply.

Qualified candidates may submit their resume and cover letter as a single PDF document via email to: Jobs@bcwf.bc.ca. Please indicate candidate's name in the subject line. E.g. Fish_Coordinator_FirstName_LastName.

We will review applications and conduct interviews on the rolling basis, and we encourage applicants to apply early.

Primary Duties and Responsibilities Will Include:

Project Administration

Provide administrative support across multiple projects, ensuring timelines and deliverables are tracked and updated. Assist in coordinating project schedules and calendars, ensuring key milestones and meetings are aligned. Prepare, edit, and distribute project-related documents, reports, and presentations as required.

Meeting Coordination & Documentation

Schedule, attend, and take detailed minutes for in-person and virtual meetings. Track action items and follow up on assigned tasks with relevant stakeholders. Set up virtual meetings and ensure technical readiness (e.g., Zoom, Teams, etc.).

Communication & Liaison

Act as a point of contact for internal and external project-related inquiries via phone and email. Facilitate communication between team members, departments, and external partners as needed. Ensure timely and professional responses to questions and requests.

Administrative & Office Support

Organize and maintain digital and physical filing systems for project and office documentation. Prepare and format documents, spreadsheets, and correspondence to support team needs. Provide general administrative support, including ordering supplies, managing office logistics, and assisting with onboarding materials for new staff or projects.

Knowledge, Skills and Abilities:

Proficient in Microsoft Office Suite. Self-starter, well organized, analytical, flexible, and detail-oriented, with the ability to manage multiple priorities and meet tight deadlines. Good interpersonal skills with ability to work in a dynamic, multi-faceted team environment. Demonstrate ability in effective oral and written communications. Experience working with a large team Knowledge of workplace safety and relevant protocols is an asset. Strong personal alignment with BCWF's mission, goals, and values.
Job Type: Fixed term contract
Contract length: 8 months

Pay: From $24.00 per hour

Expected hours: 8 - 20 per week

Benefits:

Casual dress On-site parking
Ability to commute/relocate:

Surrey, BC V4N 3M2: reliably commute or plan to relocate before starting work (required)
Application question(s):

What is your availability for this part-time role?
Work Location: Hybrid remote in Surrey, BC V4N 3M2