Job Description

Office Coordinator

This role is responsible for managing the overall building maintenance and custodial functions, supports the Vice President, Global Luxury Reservation and Care Centre with administrative functions and serves as the main contact with suppliers and vendors for our facility. This is an on-site position located at our Centre.

What is in it for you?

• Company paid benefits, with comprehensive medical and dental coverage to take care of you and your family
• An annual wellness subsidy
• 13 paid statutory holidays each year, 2 weeks paid vacation and free on-site parking
• Many perks including very attractive discounted rates to visit our iconic properties worldwide
• The opportunity to work with our diverse team in Moncton and our local business partners to maintain our welcoming physical environment for our colleagues and visitors
• Ongoing training and learning to continuously grow your expertise

What you will be doing:

Reporting to the Vice President, Global Luxury Reservation and Care

• Ensure the Centre is maintained, clean and meets workplace safety requirements
• Work closely with contractors, vendors and building owner to ensure overall successful operation of the building
• Research, maintain and purchase all housekeeping supplies as required
• Provide administrative support to the Vice President, Global Luxury Reservation and Care Centre such as scheduling meetings, preparing presentations, managing budgets and planning business travel
• Oversee facility\xe2\x80\x99s work order system and manage service call responsiveness
• Liaise with outside vendors on issues / projects related to HVAC, construction, moving, and any other project that ensures the overall successful operation of the Centre
• Active member of the Joint Health & Safety Committee
• Liaise with Director, Talent and Culture regarding ergonomic needs to ensure a safe work environment to all colleagues. Coordinate requirements and purchasing of ergonomic equipment required
• Organize and maintain up to date manuals on facility policies and guidelines
• Track and update annual Facility Budget, research any variances

Your experience, skills and availability include:

• This is full-time position; expected hours of work are Monday to Friday, daytime hours
• Previous experience in facility management and/or construction an asset.
• Proven project management and organizational skills to ensure plans are managed on time and on budget
• Previous experience in facility management and/or construction an asset
• Ability to exercise discretion, judgement and demonstrates a high level of professionalism
• Excellent written and verbal communication skills with exceptional attention to detail.
• Proven interpersonal skills and ability to collaborate with colleagues at all levels of the organization
• Effectively and respectfully communicate with internal and external stakeholders in a variety of different formats
• Proficiency in MS Office and working knowledge of office equipment
• Take initiative to solve problems and make decisions independently and without direct supervision
• Ability to multi-task
• Ability to read and interpret architectural / engineering drawings an asset
• Fundamental business skills and knowledge of general administrative procedures

Your team and working environment:

We are a close-knit team of experts who take pride in providing luxury customer service for guests and an outstanding employee experience for our colleagues. We work collaboratively to ensure a seamless experience and a fulfilling and fun working environment for our team.

Our commitment to Diversity & Inclusion:

We are an inclusive company and our ambition is to attract, recruit and promote diverse talent.

Why work for Accor?

We are far more than a worldwide leader. We welcome you as you are. We support you to grow and learn every day, making sure that work brings purpose to your life, so that during your journey with us, you can continue to explore Accor\xe2\x80\x99s limitless possibilities. Every chapter of your story is yours to write and together we can imagine tomorrow\'s hospitality.

Do what you love, care for the world; dare to challenge

the status quo! #BELIMITLESS

Accor