Job Description

Office & Clinic Administrator

Location:

446 Spadina Road, Toronto (In-person)

Compensation

: $17.20/hour

Employment Type:

Full-time

At The Red Oak Centre, we believe that creating a soft place to land begins with every client interaction--and that starts with you. We're hiring an

Office & Clinic Administrator

to ensure the smooth daily operations of our clinic and to support both our clients and team members.

This role is ideal for someone who thrives in a fast-paced environment, brings meticulous attention to detail, and enjoys supporting a collaborative, mission-driven team. You will be the welcoming face of our office and the behind-the-scenes organizer that keeps everything running smoothly.

What You'll Be Doing

Reception & Client Experience: Greet families and visitors, answer calls and emails, and ensure all interactions reflect the professionalism and warmth of The Red Oak Centre. Clinic Operations: Oversee daily office functions including room bookings, supply management, and general office organization. Technology & Systems Management: Master our client management system (Jane App) to support booking, forms, and practitioner needs. Team Support: Provide administrative assistance to the Centre's founders and collaborate closely with our interdisciplinary team. Professionalism in Action: Maintain a positive, composed presence in a fast-moving, client-facing environment. Prioritization & Organization: Stay on top of multiple moving parts with thoughtful task prioritization and strong follow-through.

What Makes You a Great Fit

Friendly, professional, and welcoming demeanor. Extremely detail-oriented with excellent organizational skills. Strong communication skills--written and verbal. Comfortable using tech platforms like Google Workspace and Jane Experience in customer service is an asset. Undergraduate degree preferred.

About us:

Since opening its doors in 2016, The Red Oak Centre has been offering integrated, comprehensive support for families. By combining counselling with education and tailored support in occupational therapy and speech pathology, we're able to offer unique, multi-disciplinary approach support to children, adolescents and families with evidence-based care tailored to each family's unique needs.

We believe that every family deserves a soft place to land--a welcoming environment where they can access expert guidance, personalized support, and a truly collaborative care experience. Our integrated approach helps children and families navigate challenges with confidence, clarity, and care.

Why Join The Red Oak Centre?

Purpose-Driven:

Every interaction you have makes a real difference in the lives of children and their families.

Collaborative Culture

: Join a supportive, feedback-oriented team committed to continuous improvement.

Professional Growth

: Gain valuable experience working alongside a skilled, multidisciplinary team.

Great Tech:

Use intuitive systems to make your work efficient and rewarding.

How to Apply

If you're ready to contribute to meaningful work and help build an exceptional client experience, we'd love to hear from you. Please send your resume and cover letter to https://secure.collage.co/jobs/the-red-oak-centre.

For more about us, visit www.theredoak.ca.

The Red Oak Centre is an equal-opportunity employer, dedicated to building a diverse and inclusive team. We encourage applications from all qualified candidates and will accommodate applicants' needs throughout the recruitment, assessment, and selection process. If selected to participate in the process, please inform us of the nature of any accommodation(s) that you may require.

Job Type: Full-time

Pay: $17.20 per hour

Benefits:

Casual dress Company events Extended health care Paid time off
Education:

Bachelor's Degree (required)
Language:

English (required)
Work Location: In person