Job Description

POSITION SUMMARY

The Office Clerk provides essential administrative and clerical support to the Operations Department. This position plays a key role in ensuring operational accuracy through timely data entry, organized documentation, and effective coordination of routine office processes. The ideal candidate is detail-oriented, efficient, and comfortable working with multiple digital tools and office systems.

KEY RESPONSIBILITIES

Data Entry & Documentation

Enter sales orders into the company's operating system with precision and consistency. Prepare, create, and process purchase orders for maintenance and service-related requirements. Update internal databases, logs, and spreadsheets to ensure accurate, up-to-date information. Verify data for completeness and correct discrepancies when needed.

Document Management

Scan, label, store, and maintain both digital and physical documents following company standards. Organize filing systems to ensure documents are easily accessible and properly archived. Support the improvement of document control processes as needed.

Administrative Support

Perform general office duties such as printing, copying, mailing, and preparing routine forms. Assist with preparing basic reports, summaries, and documentation packages. Coordinate with internal teams to gather information or distribute required paperwork. Ensure office supplies related to administrative tasks are stocked and organized.

Operational Support

Assist the Operations Manager with assigned projects, including research, document preparation, and follow-up tasks. Support daily workflow processes by providing timely clerical assistance. Help streamline administrative procedures and suggest improvements where applicable

REQUIRED QUALIFICATIONS

High school diploma or equivalent; post-secondary education in Office Administration is an asset. Minimum 1-2 years of administrative or clerical experience preferred. Proficiency with Microsoft Office Suite (Word, Excel, Outlook). Strong typing and data entry skills with high accuracy. Solid organizational skills with the ability to manage multiple priorities.

KEY COMPETENCIES

Excellent attention to detail and commitment to accuracy. Strong verbal and written communication skills. Ability to work independently as well as collaboratively within a team. Comfortable learning new software or digital tools. Professional, reliable, and able to maintain confidentiality.

PHYSICAL DEMANDS

Must be able to sit for extended periods while completing data entry and clerical tasks. Occasional standing, walking, bending, and reaching to retrieve or file documents may be necessary. Light lifting of office materials, files, or boxes up to approximately

15-20 lbs (7-9 kg)

may be required. This position primarily involves sedentary work performed in an office environment.
Job Types: Full-time, Permanent

Work Location: In person