Job Description

About the Role

Sonic Incytes is searching for a rockstar individual to oversee day-to-day operations at our Vancouver headquarters and serve as a local resource for our remote team in the U.S.




As a

Office & Business Operations Manager

, you will play a central role in organizing customer-facing and team events, supporting our executives, and maintaining a professional, and welcoming workplace environment. This position requires excellent organizational skills, a strong sense of ownership, and the ability to thrive in a fast-paced, high-growth medical technology company.




The ideal candidate is a team player who thrives in a dynamic environment, works well under pressure, and takes pride in delivering high-quality results. This role is well-suited for someone with prior Executive Assistant or administrative coordination experience, looking to expand into a broader operations role.

This role reports to the Director of Operations and is an in-person position in Vancouver, BC. This is a

full-time

,

permanent

position.

Responsibilities:

Executive Support

Provide occasional scheduling and logistical support to the executive team, including meetings, travel, and events;

Prepare correspondence, presentations, and reports as needed;

Support HR and Finance with onboarding, time-off tracking, and expense coordination; and

Act as a liaison between executives and internal/external stakeholders, ensuring smooth communication and timely follow-up

Events Coordination

Manage scheduling and logistics for customer-facing training and sales events;

Coordinate internal meetings, all-hands sessions, and company celebrations;

Onboard new employees (office orientation & workplace setup); and

Help foster a positive, collaborative office culture aligned with Sonic Incytes' values including managing wellness, recognition, and engagement initiatives.

Office & Facility Management

Coordinate upcoming office relocation;

Manage facility needs (cleaning, furniture, repairs, access control, space planning) and coordinate with building management;

Ensure compliance with health, safety, and security protocols;

Oversee office technology systems (printers, computers) and provide basic IT support and troubleshooting;

Serve as the main point of contact for staff and visitors; manage reception duties and general inquiries.

Qualifications:

2+ years of experience in office administration, executive assistant, operations, or facilities management (experience in a technology start-up and/or life sciences environment preferred). Strong organizational and multitasking skills, with attention to detail and ability to anticipate needs and solve problems before they arise. Excellent communication and interpersonal skills. Proficiency in Microsoft Office and/or Google Workspace; familiarity with tools like HubSpot, QuickBooks Online, and BambooHR is an asset. Demonstrated ability to manage vendors, budgets, and projects independently. Positive attitude, high integrity, and ability to adapt to a dynamic and fast-changing environment.

About Sonic Incytes

Sonic Incytes is committed to enhancing patient care through innovative diagnostic solutions. The company's flagship product, VELACUR(TM), equips physicians with an advanced liver imaging tool to combat the growing epidemic of fatty liver disease. VELACUR is an AI guided 3D S-WAVE ultrasound elastography device that measures liver stiffness and attenuation, the two key indicators of fatty liver disease.

Compensation:

Competitive Salary:

Between $55,000 and $85,000 per annum, commensurate with experience.

Comprehensive Health Benefits:

We provide medical, dental, vision, life, and disability insurance starting from day one.

Paid Vacation:

Receive 3 weeks of paid vacation annually.

Employee Stock-Option Plan:

Participate in our rewarding employee stock-option award plan.

Why Should you Join Sonic Incytes?

Rare opportunity to join a company actively making a difference for patients who are afflicted with chronic liver disease, an emerging global health crisis. Join an energetic and diverse team who are endlessly curious and wildly passionate about what we do. A chance to work within a fast-paced, growing start-up company with lots of opportunities for personal and professional development.




We are proud to be an equal opportunity employer, committed to creating a diverse and inclusive workplace for all. We believe that diverse perspectives drive innovation and success. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.



Are you wanting to have a positive impact and up for a new challenge? If yes, we want to hear from you!



Due to the high volume of applicants, only those selected for an interview will be contacted.

For more information about the company, please visit

www.sonicincytes.com

.