Job Description

Please refer to the job aid for instructions on how to apply.If you are an active McGill employee (ie: currently in an active contract or position at McGill University), do not apply through this Career Site. Login to your McGill Workday account and apply to this posting using the Find Jobs report (type Find Jobs in the search bar).Hiring Unit:
Anatomy and Cell BiologyPosition Summary:Under the direction of the immediate supervisor, provides administrative and secretarial support for administrative and student affairs activities in the Department of Anatomy & Cell Biology. Participates in ensuring the smooth functioning of the unit\'s operations. Acts as resource person for students, staff and faculty regarding policies and procedures. Edits documents for grammar and accuracy. Assists with event planning and front-line office duties as needed.Major Duties & Responsibilities:

• Responds to inquiries from students, staff and faculty regarding academic and administrative policies and procedures by email, in person and on the phone. Resolves problems within area of responsibility. Consults relevant documentation and liaises with appropriate resource persons to obtain and provide information.
• Participates in ensuring the smooth functioning of the unit. Collects and presents factual information relating to area of responsibility. Collaborates with supervisor and other staff in establishing work priorities. Follows-up on and ensures appropriate implementation of decisions made by supervisor.
• Schedules meetings and events, contacts participants and books rooms. Assists with preparation of agenda. Attends meetings, takes minutes, and follows up on decisions within area of responsibility.
• Uses a variety of software. Maintains filing system and ensures accurate student record keeping.

Other Qualifying Skills and/or Abilities:

• Previous office and/or student affairs experience is an asset
• Demonstrated ability to communicate clearly and in a professional manner in writing, in person and over the phone
• Proven organizational skills and ability to meet deadlines
• Attention to detail and proven ability to proofread and edit correspondence and other material using appropriate spelling, grammar and punctuation
• Experience with website updates (WMS Drupal) and social media posts
• Proficiency with MS Office (Word, Excel, Outlook, Teams); experience with Banner an asset

Estimated Number of Work Hours per Week:28 (Part time)Knowledge of French and English: McGill University is an English-language university where day to day duties may require English communication both verbally and in writing. The level of English required for this position has been assessed at a level # 3 on a scale of 0-4Minimum Education and Experience: High School Diploma 2 Years Related ExperienceHourly Salary: (AMUSE C) $16.06Estimated Number of Work Hours per Week: 28 (Part time)Position Start Date: 2024-08-12Position End Date: 2025-02-06Deadline to Apply: 2024-08-11McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, .

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