Job Description

No.: CUPE C-23-0248UE
POSTED: October 17, 2023 DEADLINE: 4:30 p.m. October 31, 2023 Office Assistant, Child Care Services
1 - Permanent Half-Time Position Child Care Services
CUPE Local 4400 Unit C \xe2\x80\x93 Grade I (12 Month) $27.69 - $32.58 per hour The Toronto District School Board adheres to equitable hiring, employment and promotion practices. Reporting to the Manager, Child Care Services, the Office Assistant will provide a wide range of
administrative and clerical support to the Child Care Services department including budget, records
management and communication support. Summary of Duties:
\xe2\x9e\xa2 Provide administrative support for Child Care Services team members;
\xe2\x9e\xa2 Create and track all purchase orders, supplies, and financial expenditures utilizing SAP;
\xe2\x9e\xa2 Liaise with suppliers directly regarding special and urgent purchases;
\xe2\x9e\xa2 Generate related SAP reports;
\xe2\x9e\xa2 Input journal entries and complete budget transfers as required;
\xe2\x9e\xa2 Track and monitor budget(s) and Ministry funded projects;
\xe2\x9e\xa2 Track Ministry reporting timelines and assist with the completion of Ministry reports;
\xe2\x9e\xa2 Process petty cash disbursements and mileage claims;
\xe2\x9e\xa2 Input and process Employee Services/Payroll information using SAP/HR (e.g., absences, attendance, time cards, overtime);
\xe2\x9e\xa2 Create and maintain spreadsheets and databases for various projects and initiatives;
\xe2\x9e\xa2 Track and update data for projects;
\xe2\x9e\xa2 Assist with and/or compose, proof-read, format and prepare correspondence and communications for various audiences;
\xe2\x9e\xa2 Input and update workshop data for Key To Learn;
\xe2\x9e\xa2 Maintain electronic and hardcopy files;
\xe2\x9e\xa2 Process attendance and absence reports for Extended Day Program (EDP) for City submission;
\xe2\x9e\xa2 Draft and send communications related to absent days for EDP families receiving fee subsidy;
\xe2\x9e\xa2 Prepare and distribute agendas, record, transcribe and distribute summary notes and follow-up on action items;
\xe2\x9e\xa2 Organize the logistical needs for meetings, in-services and system wide events including booking sites, requesting equipment, preparation of materials, confirming presenters, organizing room setup, etc.,
\xe2\x9e\xa2 Liaise with other central services staff and schools;
\xe2\x9e\xa2 Respond to telephone and e-mail inquiries and redirect as appropriate; and
\xe2\x9e\xa2 Other related duties as assigned. Qualifications:
\xe2\x9e\xa2 Secondary school diploma including Business Studies courses (e.g., Computers, Accounting) with one- year related clerical/administrative experience, or equivalent combination of education and experience;
\xe2\x9e\xa2 Proficient computer skills including (e.g., wordprocessing, spreadsheets, presentation packages, databases, learning management systems, HR/Payroll, Financial systems, email);
\xe2\x9e\xa2 Understanding and working knowledge of related Board policies and procedures;
\xe2\x9e\xa2 Prior experience tracking and monitoring departmental budget;
\xe2\x9e\xa2 Ability to take initiative, work independently and maintain confidential information in a circumspect

manner;
\xe2\x9e\xa2 Good work organization and time management skills;
\xe2\x9e\xa2 Note taking and/or minute taking skills;
\xe2\x9e\xa2 Strong interpersonal skills with proven ability to work as a team player; and
\xe2\x9e\xa2 Ability to communicate in a sensitive, courteous manner with students, parents, trustees, community members, staff and the general public with a customer service focus. Asset:
\xe2\x9e\xa2 Familiarity with Extended Day Programs and Child Care Services. Location: 140 Borough Drive or Wilkinson Public School (53 Donlands Ave, Building B) Hours: Half-Time Position - 17.5 hours per week; 1:00pm to 4:30pm Work Year: 12 Months Please note:
Applications must be submitted: 1. In r\xc3\xa9sum\xc3\xa9 form with a covering letter as one single document to Application.Submission@tdsb.on.ca
2. With competition # CUPE C-23-0248UE in the subject line
3. Apply no later than 4:30 p.m. on October 31, 2023 Only applicants selected for an interview will be contacted. Applications will not be acknowledged in writing. We strive to meet the accommodation needs of persons with disabilities. Applicants are encouraged to
make their needs for accommodation known in advance during the application process.