Job Description

No.: CUPE C-23-0248UE
POSTED: October 17, 2023 DEADLINE: 4:30 p.m. October 31, 2023 Office Assistant, Child Care Services
1 - Permanent Half-Time Position Child Care Services
CUPE Local 4400 Unit C - Grade I (12 Month) $27.69 - $32.58 per hour The Toronto District School Board adheres to equitable hiring, employment and promotion practices. Reporting to the Manager, Child Care Services, the Office Assistant will provide a wide range of
administrative and clerical support to the Child Care Services department including budget, records
management and communication support. Summary of Duties:
Provide administrative support for Child Care Services team members;
Create and track all purchase orders, supplies, and financial expenditures utilizing SAP;
Liaise with suppliers directly regarding special and urgent purchases;
Generate related SAP reports;
Input journal entries and complete budget transfers as required;
Track and monitor budget(s) and Ministry funded projects;
Track Ministry reporting timelines and assist with the completion of Ministry reports;
Process petty cash disbursements and mileage claims;
Input and process Employee Services/Payroll information using SAP/HR (e.g., absences, attendance, time cards, overtime);
Create and maintain spreadsheets and databases for various projects and initiatives;
Track and update data for projects;
Assist with and/or compose, proof-read, format and prepare correspondence and communications for various audiences;
Input and update workshop data for Key To Learn;
Maintain electronic and hardcopy files;
Process attendance and absence reports for Extended Day Program (EDP) for City submission;
Draft and send communications related to absent days for EDP families receiving fee subsidy;
Prepare and distribute agendas, record, transcribe and distribute summary notes and follow-up on action items;
Organize the logistical needs for meetings, in-services and system wide events including booking sites, requesting equipment, preparation of materials, confirming presenters, organizing room setup, etc.,
Liaise with other central services staff and schools;
Respond to telephone and e-mail inquiries and redirect as appropriate; and
Other related duties as assigned. Qualifications:
Secondary school diploma including Business Studies courses (e.g., Computers, Accounting) with one- year related clerical/administrative experience, or equivalent combination of education and experience;
Proficient computer skills including (e.g., wordprocessing, spreadsheets, presentation packages, databases, learning management systems, HR/Payroll, Financial systems, email);
Understanding and working knowledge of related Board policies and procedures;
Prior experience tracking and monitoring departmental budget;
Ability to take initiative, work independently and maintain confidential information in a circumspect
manner;
Good work organization and time management skills;
Note taking and/or minute taking skills;
Strong interpersonal skills with proven ability to work as a team player; and
Ability to communicate in a sensitive, courteous manner with students, parents, trustees, community members, staff and the general public with a customer service focus. Asset:
Familiarity with Extended Day Programs and Child Care Services. Location: 140 Borough Drive or Wilkinson Public School (53 Donlands Ave, Building B) Hours: Half-Time Position - 17.5 hours per week; 1:00pm to 4:30pm Work Year: 12 Months Please note:
Applications must be submitted: 1. In r\xc3\xa9sum\xc3\xa9 form with a covering letter as one single document to Application.Submission@tdsb.on.ca
2. With competition # CUPE C-23-0248UE in the subject line
3. Apply no later than 4:30 p.m. on October 31, 2023 Only applicants selected for an interview will be contacted. Applications will not be acknowledged in writing. We strive to meet the accommodation needs of persons with disabilities. Applicants are encouraged to
make their needs for accommodation known in advance during the application process.