Job Description

At ALS, we encourage you to dream big.
When you join us, you'll be part of a global team harnessing the power of scientific testing and data-driven insights to build a healthier future.
About the Position
The Office and HSE Administrator is responsible for the administrative functions for a production office environment with focus on Human Resources responsibilities and responding to client inquiries. This position is also responsible for working with the Branch Manager to fulfill all health, safety and environmental functions, including: incident prevention, investigation, reporting and follow-up, employee training and HSE records review and updates. As a key figure in the health and safety culture, the incumbent will foster that culture by leading by example and ensuring their behaviour is fully aligned with the ALS Health and Safety Program.
Specific Responsibilities
Greet all internal and external customers courteously, determines their needs, and direct them to the proper person;
Operate a multi-line switchboard, direct calls and take messages when necessary;
Prepare source data for computer entry into the GEMS proprietary system by compiling and sorting information and establishing entry priorities;
Enter data and maintains entry requirements by following date program procedures. Review output to test for accuracy;
Verify, correct, delete, re-enter data and purge files to eliminate data duplication;
Complete spreadsheets, data logs and backups and follow all data processing policies and procedures. Report necessary changes to Manager;
Process a variety of paperwork;
Pick up faxes and distribute to the appropriate area;
Sort and log all outgoing mail and have them ready for pick-up;
Receive, sort, log and distribute all incoming mail, courier/messenger services, and walk in deliveries in a timely manner;
Notify the appropriate employee when mail or packages arrive so they can be picked up and/or delivered in a timely manner;
Responsible for ensuring that the copy machines and cabinets are stocked at all times with paper;
Order office supplies;
Maintain a positive work environment through active team participation and a focus on quality customer service;
Maintain Quality records and graph Worker progress;
Assist in the hiring process, including training and record maintenance;
Use correct methods in accordance with the established procedures and schedules while ensuring analytical quality;
Observe established safety regulations and comply with all ALS health and safety policies and procedures;
Facilitate new staff health and safety orientation and maintain an updated database;
Assist in writing safety procedures, policies and develop educational materials for safety program;
Chair the Joint Health, Safety and Environment Committee and provide training to members;
Assist with conducting incident management by investigating incidents, root cause analysis and follow up;
Develop safety meeting training materials and participate in meetings;
Co-ordinate all workplace safety improvement objectives;
Organize and maintain the first aid team, first aid supplies and first aid injuries;
Maintain and update SDS records on site;
Assist with exposure monitoring protocols and equipment checks;
Facilitate training and respirator fit testing for existing employees and maintain records;
Manage special waste program requirements and other waste management initiatives;
Other duties as assigned.
Required Knowledge, Skills & Abilities
Strong customer service focus, interpersonal and organizational abilities;
Pleasant and professional telephone manner;
Excellent English communication skills both written and verbal;
Excellent computer skills including Microsoft Word/Excel/PowerPoint/Outlook
Required Qualifications
Minimum of 1 years office related experience or reception experience;
Completion of an office administration certificate or diploma preferred;
Some HR and benefits background would be an asset;
Experience in Health, Safety and/or Environment programs would be an asset;
Background in Chemistry and/or Geology would be an asset.
Physical Demands
Ability to stand, walk or sit for an extended period of time;
Reaching by extending hand(s) or arm(s) in any direction;
Finger dexterity required to manipulate objects with fingers. (i.e., using a keyboard)
Our benefits include
An estimated hourly pay of $28.59 CAD at the time of posting. Individual compensation is determined by factors such as job-related skills, relevant experience, education and/or training.
Comprehensive benefit package specific to your work status (including extended medical, dental, and vision coverage, access to company perks, life and disability insurance, retirement plan with company match, employee assistance and wellness programs)
Additional vacation days for years of service
Business support for education or training after 9 months with the company
Learning & development opportunities (unlimited access to e-learnings and more)
Please note: Benefits vary based on employee status.
Working at ALS
The ALS team is a diverse and dedicated community united by our passion to make a difference in the world.
Our values are important to us, and shape how we work, how we treat each other and how we recognise excellence.
At ALS, you'll be supported to develop new skills and reach your full potential. We invest in our people with programs and opportunities that help you build a diverse career with us.
We want everyone to have a safe, flexible and rewarding career that makes a positive impact on our people, the planet and our communities.
Everyone Matters
ALS is proud to be an equal opportunity employer and is committed to fostering an inclusive work environment where the strengths and perspectives of each employee are both recognised and valued.
Qualified candidates will be considered without regard to race, colour, religion, national origin, military or veteran status, gender, age, disabilities, sexual orientation, gender identity, pregnancy and pregnancy-related conditions, genetic information and any other characteristics protected by the law. We invite resumes from all interested parties, including women, First Nations, Metis and Inuit persons, members of minority groups, and persons living with disabilities.
ALS also welcomes applications from people with all levels of ability. Accommodation is available on request for candidates taking part in all aspects of the selection process.
Eligibility
To be eligible to work at ALS you must be a Citizen or Permanent Resident of the country you are applying for, or either hold or be able to obtain, a valid working visa.
How to apply
Please apply on-line and provide a resume & cover letter that best demonstrate your motivation and ability to meet the requirements of this role.

Skills Required