Job description
Responsible for performing order processing, invoicing, clerical and administrative duties in an office setting. Acts as support for general office activities which include sorting mail, filing, answering phones, greeting clients, scheduling meetings, and restocking supplies. Assist other staff in ensuring smooth operations of the business. Most importantly, checks and ensures that all sales orders are counter-checked and picked properly by warehouse staff.
Primary responsibilities
Order processing from email sales orders and hard copy sales orders
Ensure all information is input correctly, accurately, and quickly
Double-check all returning items and counter check with credit memos created by the accounting head
Prepare any supporting documents for sales/operations
Assist in coordinating and following up with the customer if needed
Answer phones and greet clients warmly
Assist in filing duties
Assist in basic bookkeeping duties if requested
Assist in double-checking inventory and financial records
Maintain files and records so they remain updated and easily accessible/
Answer inquiries about the company
Organize office activities when needed
Operate office machines, such as photocopiers and scanners, facsimile machines, voice mail systems and personal computers
Retrieve files for personnel
Sort and distribute incoming mail
Input data when needed
Perform reorder or requisition duties such as monitoring office supplies such as printing paper, ink, pens, paper clips, staplers, files, and folders, and correction fluid
Assist in office management and organization procedures
Perform office duties as assigned
Requirements
Proven experience as admin staff, invoice clerk, office clerk or other clerical position
Familiarity with office procedures and basic accounting principles
Knowledge or familiarity with QuickBooks
A fast typist
Very good knowledge of MS Office
Excellent communication skills
Very good organizational and multi-tasking abilities
Ability to learn quickly and on the job
High school diploma
Mandarin or Cantonese would be an asset
Tagalog would be an asset
Job Type: Full-time
Pay: $18.00-$20.00 per hour
Benefits:
Discounted or free food
On-site parking
Store discount
Experience:
Office: 2 years (preferred)
Admin: 2 years (preferred)
Language:
Tagalog (required)
Work Location: In person
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