Job Description

Job Title: Office Administrative Assistant - Registrar

Location: Sullivan Office

Employment Type: Full-Time (Monday - Friday, 8:00 AM - 4:00 PM).

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Regent Christian Academy is seeking a reliable and dynamic individual to join our team as an Office Administrative Assistant - Registrar at our Sullivan Office location for a Maternity Leave Contract 12 months-18 months This dual role combines front office administration with registrar responsibilities. The successful candidate will play a crucial role in providing exceptional customer service to parents, visitors, and students, while also managing student admissions, files, and enrollment processes to ensure the smooth operation of daily activities at RCA.

Join our team at Regent Christian Academy and contribute to the success of our school community by providing excellent administrative support, organized file management, and welcoming service.

Administrative Responsibilities:

? Provide excellent customer service and support at the front desk window for parents, students, staff, visitors, and deliveries. Answer incoming calls, transfer calls, check and forward messages promptly. Administer basic first aid as needed (triage). Process payments accurately and efficiently. Manage incoming and outgoing mail, forms, and lost and found items. Monitor visitor sign-in and sign-out processes. Support daily school attendance procedures. Performs other administrative tasks as assigned by the Operations Manager and/or the Leadership Team including but not limited to data entry, filing, and general office support.
Registrar Responsibilities:

? Oversee the student admissions process, including reviewing applications and ensuring all required documentation is complete.

? Communicate with prospective families via email and phone throughout the admissions process.

? Schedule and coordinate interviews with prospective students and parents.

? Prepare and send acceptance or decline letters in a timely and professional manner.

? Manage and maintain student waitlists, keeping families informed of their status.

? Track and update enrollment data to ensure accurate records.

? Collaborate with administration to support smooth student transitions (new enrollments,transfers, and withdrawals).

? Maintain confidentiality and ensure compliance with school and Ministry of Education requirements.

Qualifications:

High school diploma or equivalent Minimum 5 years of customer service or office experience. Strong communication and interpersonal skills. Proficient in general computer knowledge, Google based programs, and Microsoft Office Suite Ability to multitask, prioritize tasks, and work efficiently and focus in a fast-paced environment. Excellent organizational skills and attention to detail. Experience in maintaining confidentiality and handling sensitive information with discretion. First aid certification preferred. A successful candidate will have skills in team building, coaching, management, leadership, customer service and administration. Comfortable learning new operating systems

Remuneration & Benefits:

Based on a 10 month contract, 2 week paid Christmas Vacation and 2 week paid Spring Break. Start and end dates will be discussed prior to contract being signed. Employee Health Benefits are available to Full Time RCA Employees
To apply - please submit a resume, statement of faith and a pastoral reference letter.

Job Type: Fixed term contract
Contract length: 12-18 months

Pay: $19.00-$23.00 per hour

Expected hours: 40 per week

Benefits:

Company pension Dental care Disability insurance Discounted or free food Extended health care Life insurance On-site parking Paid time off Vision care
Work Location: In person