Job Description

Job Summary

:
We are seeking a detail-oriented and organized Office Administrator to join our team. The Office Administrator will be responsible for overseeing daily office operations, managing administrative tasks, and ensuring the office runs smoothly.

Responsibilities

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Greeting Visitors:

Welcoming and directing visitors in a friendly and professional manner.

Answering Phones:

Handling incoming calls, transferring calls, and taking messages.

Managing Inquiries:

Responding to emails and inquiries from clients, customers, and employees.

Scheduling:

Managing calendars, scheduling appointments, and coordinating meetings.

Mail Handling:

Sorting and distributing incoming mail, managing outgoing mail and courier services.

Document Management:

Creating, editing, and filing documents, both physical and digital.

Office Supplies:

Monitoring and ordering office supplies, ensuring stock levels are maintained.

Data Entry:

Entering and updating data in spreadsheets, databases, and other systems.

Correspondence:

Drafting and sending out official correspondence and memos. Office Management.

Facility Management:

Coordinating office maintenance and repairs, liaising with building management.

Equipment Management:

Ensuring office equipment is properly maintained and functional.

Health and Safety:

Ensuring the office complies with health and safety regulations and maintaining a safe working environment.

Event Planning:

Assisting in organizing office events, meetings, and conferences. Financial Duties.

Budget Tracking:

Monitoring office budget and expenses, reporting any discrepancies.

Assisting Executives:

Providing administrative support to executives and other staff members as needed.

Internal Communication:

Facilitating effective internal communication by distributing information and updates to staff.

Customer Support:

Providing exceptional customer service to clients and customers, addressing their needs and resolving issues promptly.

Project Assistance:

Assisting with special projects and tasks as assigned by management.

Training Support:

Helping new employees with onboarding and providing training on office procedures and systems.
Requirements:
- Proven experience in an administrative role
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Strong organizational skills with the ability to prioritize tasks
- Knowledge of office management procedures
- Excellent communication skills, both written and verbal
- Familiarity with phone systems and office equipment
- Ability to work independently and as part of a team
- Attention to detail and problem-solving skills

This position offers the opportunity to contribute to a dynamic work environment where your administrative skills will be valued. If you are a proactive individual with a passion for organization and efficiency, we encourage you to apply for the Office Administrator position.

Please send your Resume to hr@norturelights.com.

Job Type: Full-time

Pay: $19.00-$23.00 per hour

Benefits:

Company events Dental care Extended health care Life insurance On-site parking Paid time off Vision care
Flexible language requirement:

French not required
Schedule:

Monday to Friday
Work Location: In person