Office Administrator/project Controller (junior)
Whitehorse, YT, Canada
Job Description
Office Administrator/Project Controller (Junior)
Ausenco Sustainability
Whitehorse, YT
Full Time
Administration And Clerical
Environmental & Natural Resources
Duration
Permanent
Closing Date
May 26, 2023
Job Level
Assistant
Intended job posting audience
Anyone who can legally work in Canada can apply for this job. If you are not currently authorized to work in Canada, the employer will not consider your job application.
Ausenco Sustainability is a global company redefining what?s possible. Our team is based across 26 offices in 14 countries, with projects in over 80 locations worldwide. Ausenco Sustainability is a +500 professionals? group with a very active portfolio of projects, services and clients and is looking for an Office Administrator/Project Controller (Junior) to support our Whitehorse team in the renewables and/or mining sectors. Duties & Responsibilities:
- Proactively coordinating tasks required by the management team including managing calendars with attention to accuracy and detail, setting appointments and meetings, making arrangements, coordinating schedules, creating documents
- Participating in weekly Scheduling/Project Controls meetings where we balance workloads, share lessons learned and continuously improve the team?s technical knowledge, and build a rewarding interdependent team environment
- Supporting Project Managers with budget, schedule, progress, and status reporting to address client-facing reporting requirements
- Monitor project work in progress and accounts receivable conditions to optimize cashflow
- Updating forecasted estimate to completion and ensuring most current knowledge are registered in the company?s financial monitoring system
- Making sure that the office is organized, stocked, and running smoothly, ordering supplies, arranging necessary repairs and modifications
- Supporting company events and activities, health, safety, and wellness initiatives
- Managing ad hoc office related administrative tasks including expenses
- Establish work priorities and ensure procedures are followed and deadlines are met;
- Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation;
- Oversee and co-ordinate office administrative procedures.
- Documentation and record keeping
- Preparation and editing letters, transmittals, and reports
- 1 -2 years? experience in a multi-disciplinary project environment, with exposure to cost control, planning and scheduling, change management and progress measurement;
- An awareness and understanding of the fundamentals of project management.
- Ability and willingness to wear multiple hats, multi-task, manage quickly changing priorities, and follow through tasks to completion
- Computer savvy and proficient with Word, Excel and Outlook
- Excellent verbal and written communication skills
- Punctual, reliable, friendly, positive, and motivated
- Attention to detail, ability to manage a variety of tasks concurrently
- Knowledge of basic accounting principals
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Job Detail
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Job IdJD2170905
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IndustryNot mentioned
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Total Positions1
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Job Type:Full Time
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Salary:Not mentioned
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Employment StatusPermanent
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Job LocationWhitehorse, YT, Canada
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EducationNot mentioned