Job Description

Brigade Construction is looking for a highly motivated, competent and effective individual to start in their Cloverdale office as a full time Office Administrator & Bookkeeper.

The ideal candidate will be responsible for providing a wide range of administrative coverage and will be the first point of contact for the company while managing the daily functions of the office. As the company is well positioned for significant growth over the next few years, someone who is seeking a long term commitment would be the best fit.

Responsibilities:

Assist the accountant with daily bookkeeping by providing invoices requested Prepare weekly, monthly, quarterly and year end reports for management as required Ensure client billing/invoicing is prepared with precision and accuracy ensuring timely payment on a regular basis Address accounting issues from suppliers, sub-trades, and internal stakeholders regarding documents and payments promptly Generate weekly cash disbursement summaries for effective cash management Assist the accountant with efficiently processing monthly credit card and bank expense reconciliation statements Ensure that all required information is provided to the accountant for reporting remittances Oversee and support the functions of staff members (AR/AP, payroll and general administration) Back up payroll Monthly contract progress claims/holdbacks/stat declarations Assist accountant with year-end tax preparation for external accountants Manage insurance, bonding, and auto leases Project costing Maintain company extended health benefit plan
Administration

Open and close and run the head office on a daily basis and attend the front desk as required Make sure all office supplies, stationary and any other items used in the office are available and replenished as necessary Organize the office and order supplies and equipment as necessary Manage office inventory Serve as the point person for office admin duties including filing, maintenance, mailing, shopping office supplies Schedule meetings and appointments Manage office related vendors and service providers (i.e. cleaners, couriers, security, IT and copier technicians etc.) Maintain a clean, organized, office environment Other administrative duties and general office help as needed
Required Qualifications:

Strong working knowledge of QuickBooks Proficiency Microsoft Word, Excel, and Outlook Solid understanding of accounts payable and receivable Accurate record management skills Ability to learn specialized software High level of organizational skills to support project team (scheduling, minutes) Good written and verbal communication skills Effective problem solving and conflict resolution skills Proven ability to maintain confidentiality Experience in a forward-facing role, in a professional office environment; preferably in the field of construction development, property management or real estate. Excellent time-management and an ability to multi-task and work effectively within a fast-paced environment Strong written and verbal communications skills A team player committed to supporting colleagues and contributing where needed Refined phone manner Professional appearance, positive and "go-getter" attitude, and outgoing personality Keen attention to detail
Please apply via this link, or send a resume and cover letter to hr@brigadeconstruction.ca detailing why you would be a good fit for our team.

Job Type: Full-time

Pay: $55,000.00-$65,000.00 per year

Benefits:

Company events Dental care Extended health care On-site parking Paid time off Vision care
Schedule:

Day shift Monday to Friday
Ability to commute/relocate:

Surrey, BC V3S 5N4: reliably commute or plan to relocate before starting work (required)
Application question(s):

Are you available for an initial telephone interview on Friday March 14, or Monday March 17?
Experience:

Bookkeeping: 2 years (required) Office Administration: 1 year (preferred)
Work Location: In person