Job Description

Company

: Gizmo Machine Tools Inc.

Location

: Mississauga, ON (On-site)

Job Type:

Permanent, Full-Time

Salary Range

: $40,000 - $45,000 per year (based on experience)

Schedule:

Monday to Friday

Expected Start Date:

June 2, 2025

Company Description

Welcome to Gizmo Machine Tools Inc, a pioneering venture led by professional engineers with over 30 years of experience in the manufacturing industry. Gizmo specializes in procuring and selling, pre-owned CNC Machinery, Conventional Machinery, and more. With a global presence spanning North America, Asia and Europe, Gizmo is revolutionizing the industry by offering innovative solutions in machinery procurement and sales.

Role Description

We are seeking a highly organized, detail-oriented, and proactive Office Administrator to manage daily administrative operations, shipping and logistics coordination, and provide support across departments including sales and finance. The ideal candidate will possess excellent communication and multitasking skills, and must be proficient in office tools, logistics workflows, and QuickBooks for bookkeeping.

Responsibilities

Administrative & Office Operations

Manage daily office functions: email correspondence, phone calls, mail handling, and file organization Maintain schedules and coordinate meetings or appointments Manage vendor communications Assist management with general administrative support tasks Collect and process utility bills; ensure timely payments Maintain internal databases, inventory sheets, and transaction records
Logistics Coordination

Request and compare freight and overseas shipping quotes Schedule pickups, deliveries, and rigging services with freight companies Coordinate international transport logistics, including loading timelines Track ongoing shipments and manage logistics documentation Work closely with suppliers, riggers, and freight partners to ensure smooth operations
Accounting, Bookkeeping, and Sales Support

Use QuickBooks for invoicing, receipt tracking, and expense entry Record payments, reconcile transactions, and assist with bookkeeping tasks Support with internal financial reports and assist accounting team as needed Respond to customer and vendor inquiries professionally Assist in updating product information to the company website (as needed)

Required Qualifications

Bachelor's degree in Business Administration, Commerce, Finance, or a related field (preferred) 2-5 years of experience in office administration, logistics coordination, or accounting Proficient in Microsoft Office (especially Excel), email systems, and phone handling Experienced in QuickBooks or similar accounting software Strong organizational, multitasking, and problem-solving abilities Excellent written and verbal communication skills Prior experience in logistics/trucking coordination is a must Experience in accounting is preferred

What We Offer

A dynamic and supportive work environment Exposure to the CNC machinery and manufacturing equipment sector Opportunities for long-term growth and cross-functional skill development Team lunches and company outings Secure and stable full-time employment with competitive compensation

Language

: English

Work Location:

In person

Expected start date

: 2025-06-02

Job Type: Full-time

Pay: $40,000.00-$45,000.00 per year

Additional pay:

Bonus pay
Benefits:

On-site parking
Schedule:

8 hour shift Monday to Friday
Experience:

Accounting: 1 year (preferred)
Language:

English (preferred)
Work Location: In person