Job Description

About Us:

Ex Animo Coffee & Pastry is a fast growing wholesale facility, selling delicious pastries and fresh roasted coffee in the Greater Vancouver Area. We're looking for a detail-oriented and organized Office Administrator / Bookkeeper to help support our operations and keep the back office running smoothly.

Position Summary:

The Office Administrator / Bookkeeper will play a key role in the day-to-day operations of our business. This involves managing administrative tasks, bookkeeping, and providing support to our production teams. You will be the go-to person for ensuring our financial records are accurate and our office stays organized and efficient.

Responsibilities:

Bookkeeping:

Maintain accurate financial records using QuickBooks or similar software Process accounts payable and receivable Reconcile bank and credit card statements Prepare monthly financial reports for management Perform basic bookkeeping (Cash, AP, AR and inventory) Generate invoices and process the payment
Office Administration:

Answer phone calls and emails professionally, provide phone etiquette and excellent customer service to clients and visitors Maintain filing systems and company records Assist with order entry, invoicing, and customer account management Assist in organizing daily orders and communicating with roasting and kitchen staff Handle shipments to Canada and USA Organize and maintain physical and electronic files and records Assist in the development and implementation of office policies and procedures

Requirements:

3+ years of experience in bookkeeping and office administration Proficiency with QuickBooks (or similar software) and Microsoft Office Suite Strong proficiency with Microsoft Excel Strong attention to detail and organizational skills Ability to multitask and prioritize effectively in a fast-paced environment Excellent communication skills, both written and verbal Experience in the food industry is a plus, but not required Someone looking to grow with the Company Self starter
We offer competitive compensation based on experience.

If you are a detail-oriented individual with excellent organizational skills, we would love to hear from you!

Job Type: Full-time

Pay: $23.00-$28.00 per hour

Additional pay:

Overtime pay
Schedule:

Monday to Friday
Work Location: In person