Job Description

Office Administrator

Full-Time Office Administrator

Paladin Security is seeking a Full-Time Office Administrator to support daily office operations and the Human Resources team. This role is ideal for a professional, detail-oriented, and career-focused individual who thrives in a fast-paced environment and can manage multiple priorities with confidence and discretion. This position offers an excellent opportunity for growth within a leading security services organization.

Position Overview

Temporary, full-time Office Administrator role with potential for growth. Dynamic position within a fast-paced security services environment. Requires a self-motivated professional who demonstrates strong organizational skills, adaptability, and a high level of professionalism.

Key Responsibilities

Receive, sort, and distribute incoming mail; redirect phone calls and inquiries to appropriate staff. Schedule courier shipments and manage outgoing packages. Coordinate meeting logistics, ensuring rooms, materials, and equipment are prepared in advance. Manage the uniform inventory room, including issuing and receiving uniforms, processing returns, placing uniform orders, and entering data into inventory management software. Process employee documentation and complete data entry related to compliance and personnel records. Coordinate employee training schedules and track attendance records. Submit invoices for approval and provide general administrative support to the Human Resources department. Order office supplies and maintain inventory levels. Photocopy, distribute, and file documents; maintain phone lists and organized filing systems. Respond to public and internal inquiries with professionalism and excellent customer service.

Required Skills & Qualifications

Previous administrative experience is considered an asset. Valid Manitoba Security License is an asset. Proven ability to prioritize competing demands and meet short deadlines with accuracy. Strong interpersonal and communication skills; ability to work effectively within a team. Professional telephone etiquette and a commitment to outstanding customer service. Excellent time management, organizational skills, and strong attention to detail. * Proficiency in Microsoft Outlook, Word, Excel, and PowerPoint.