Job Description

Office Administrator - Join Our Real Estate Dream Team!

Full-Time o In-Office o Windsor, ON

Are you the type of person who loves colour-coded calendars, beautifully organized folders, and the satisfaction of crossing tasks off a list? Do you get a strange thrill from making systems run smoother than a freshly staged living room? If yes... we might be your people.

We're a fast-paced, supportive, slightly chaotic (in a fun way) real estate team looking for an

Office Administrator

who is organized, tech-savvy, and ready to keep our world running smoothly. If you love being the go-to person who keeps everyone on track, this role is made for you.

What You'll Be Doing (AKA: Your Superpowers)

1. Transaction Management

You'll quarterback all the administrative parts of our deals:

For Sale listings For Lease listings Buyer purchases Sold & leased deals
You'll keep everything organized, on schedule, and running like a well-oiled machine.

2. Communications That Make Us Shine

You'll help us stay connected by:

Sending congratulations emails and follow-up messages Contacting lawyers and client partners to keep transactions smooth Keeping agents updated and on track
You'll be the friendly, polished voice behind the scenes.

3. File Organization & Compliance

If you nerd out on neat folders, you'll love this part. You'll:

Use Trello cards to track tasks Set up digital file folders in Dropbox Follow up with agents for missing documents Submit completed files to the brokerage
Basically: you'll be the reason our files don't live in chaos.

4. Database Queen/King/Overlord

(Whatever title feels right for your soul.)

You'll maintain Command, Mailchimp, Google Calendar & Contacts with:

Daily task check-ins Updating and creating client contact cards Adding birthdays & anniversaries into Google Calendar Cleaning databases, merging duplicates, updating tags Moving contacts between agents when needed
You will become the guardian of clean, beautiful data.

5. Marketing Support

You don't need to be a graphic designer -- just comfortable creating simple, branded social posts for:

Just Listed Just Sold For Sale For Lease
And you'll help keep agent profiles and team pages fresh on our website.

6. New Agent Onboarding

You'll help welcome new agents to the team by:

Setting up their profiles Creating their Facebook Business Page Adding them to our team website Ordering business cards
You're basically the person who makes them feel like they've joined the best team ever. (Because they have.)

Who You Are

Organized to your core Confident with tech and willing to learn new systems A strong communicator A natural problem-solver Someone who likes working in an office with supportive, friendly humans Able to juggle multiple tasks and keep calm while doing it
Real estate experience is a bonus, not a requirement.

What We Offer

A fun, upbeat, supportive team Clear systems and training A variety of tasks so your days aren't repetitive A workplace that genuinely cares about work-life balance

How to Apply

Ready to join us? Apply with your resume today!

Job Type: Full-time

Pay: $22.00 per hour

Expected hours: 40 per week

Work Location: In person