Job Description

Job Summary

We are seeking a highly organized and detail-oriented Office Administrator with strong English skills to join our team.

The ideal candidate will have basic computer skills, a willingness to learn, and the ability to multitask with various job functions. This role requires excellent communication and organizational skills, as well as proficiency in various office software, including QuickBooks and Microsoft Excel. The Office Administrator will play a crucial role in ensuring the smooth functioning of our office environment by communicating with staff members, material suppliers, builders, homeowners and contractors in a fast paced environment.

Duties

Daily office operations, ensuring efficiency and effectiveness in all administrative functions Providing excellent customer service while displaying phone etiquette on a variety of products Maintain accurate bookkeeping records using QuickBooks and ensure timely correspondence for Estimates and Invoices and sending work records Handle vendor management, including negotiating contracts and maintaining relationships with suppliers Organize filing systems to ensure easy access to important documents and records Coordinate team management activities, fostering a collaborative work environment among staff members Assist with budgeting processes, tracking expenses, and preparing financial reports as needed Provide clerical support by answering multi-line phone systems, responding to inquiries, and directing calls appropriately

Experience

Familiarity with QuickBooks for bookkeeping purposes is highly desirable Previous front desk or customer service experience is a plus Demonstrated clerical experience with excellent organizational skills Effective communication skills to interact professionally with team members and external contacts Ability to manage multiple tasks efficiently while maintaining attention to detail
Join our team as an Office Administrator where your expertise will contribute significantly to our operational success!

Job Type: Full-time

Pay: $17.50-$18.00 per hour

Expected hours: 40 per week

Location:

Vaughan, ON L4L 6E2 (preferred)
Work Location: In person