Job Description

About VoPay International Inc.

VoPay's Fintech-as-a-Service platform enables any business to embed financial services and payment capabilities into their existing applications, products, or services through a single, scalable API. Our integrated technology gives product managers and developers the flexibility and speed to build innovative financial solutions in a rapidly evolving industry.

The Opportunity

We are looking for a well-organized, detail-oriented, and resourceful

Office Administrator

to join our team. The candidate should be a highly motivated and driven individual. This is a great opportunity for someone looking to join a dynamic and ambitious organization.

Duties and ResponsibilitiesOffice Operations & Facilities Management

Welcome and check in/out visitors, ensuring a professional and friendly first point of contact. Maintain a clean, organized, and presentable office environment on a daily basis. Ensure office supplies, snacks, beverages, and printer materials are fully stocked throughout the month. Oversee incoming and outgoing mail, courier deliveries, and general office correspondence. Manage and track office supply inventory; place orders as needed to ensure uninterrupted operations. Handle contract and pricing negotiations with office vendors and service providers. Manage general administrative and office budgets, ensuring accurate tracking and timely reporting. Monitor the overall office condition and coordinate maintenance or repairs as required. Collaborate with the IT department to support setup, maintenance, and troubleshooting of office equipment.

Administrative & Clerical Support

Perform a variety of clerical and administrative duties to support daily office operations. Maintain calendars for leadership and team members, including scheduling meetings and appointments. Book, prepare, and manage meeting rooms to ensure all required equipment and materials are ready. Arrange travel logistics, including transportation, accommodation, and itineraries.

HR & Recruitment Coordination

Support the recruitment process by scheduling interviews and coordinating candidate communication. Assist the HR department with administrative tasks related to onboarding new hires, including preparing workstations and documentation.

Event & Culture Support

Plan and coordinate in-office or off-site company activities such as team events, celebrations, conferences, and employee engagement initiatives, and support marketing initiatives.

General Support

Perform additional administrative duties and provide support on various projects as needed.

Qualifications and Skills

3+ years of office administration experience. Ability to work in a fast-paced environment, maintaining strong organization and prioritization of tasks. Professional appearance and behavior, and a positive outlook. Clear and concise verbal and written communication to convey substance/intent. Ability to report in a timely and accurate manner. Relationship building - initiate contact readily and devote time to maintaining relationships. Team Player - be team-oriented, share resources, assist others. Strong computer and technology skills and established experience with productivity software.
Range based on experience: $48,000-$60,000

Note: This is a full-time on-site position located in our Vancouver office.

Job Type: Full-time

Pay: $48,000.00-$60,000.00 per year

Benefits:

Dental care Extended health care
Work Location: In person