Job Description

Recruiting in Motion is a successful and dynamic professional employment agency that has become deeply integrated into Metro Vancouvera??s business sector as the go-to agency for the recruitment and placement of outstanding employees. BC-owned and operated, we ensure all our candidates a?? temporary, contract, permanent or executive a?? are provided with exciting and impressive employment opportunities. In fact, we are ranked as one of Growth 500 Canada's fastest-growing companies and we represent BC's TOP Employers!
About our Client
Our client is a well-established real estate development and property management company with a long-standing reputation for quality, integrity, and innovation is currently looking for the Office Administrator to join their team in Vancouver on a permanent basis. This position oversees the leasing process, tenant relations, marketing initiatives, and administrative support for residential properties, ensuring seamless operations and high tenant satisfaction.
Salary - $60K + Benefits
Responsibilities

• Greet and assist visitors, tenants, and callers in a professional and courteous manner.
• Manage incoming calls, mail, packages, and general inquiries.
• Maintain a clean and organized reception area, office, and kitchen; manage office supplies and vendor coordination.
• Oversee boardroom bookings, meeting preparations, and refreshments.
• Track key sign-outs, facilitate vendor cheque collections, and liaise with service providers for office and building needs.
• Support the Property Management team with data entry, tenant insurance tracking, fob and key programming, and posting tenant notices.
• Assist with maintenance scheduling, tenant communication, and work order coordination in Yardi.
• Update marketing materials and support administrative tasks for residential and commercial properties.
• Maintain health and safety documentation and assist with company event coordination.

Qualifications

• Minimum 2 years of experience in an administrative, reception, or office coordination role, preferably in real estate or property management.
• Strong interpersonal and communication skills with a professional and welcoming demeanor.
• Excellent organizational skills with the ability to manage multiple priorities efficiently.
• Proficient in Microsoft Office (Word, Excel, Outlook, and Office 365); experience with Yardi is an asset.
• Detail-oriented, proactive, and able to maintain confidentiality and professionalism.
• Reliable team player with a positive attitude and strong sense of accountability.

How to Apply
All applicants must have legal permission to work in Canada and require a valid Work Permit and Social Insurance Number.
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Skills Required