Job Description

Position Overview:

The Administrative & Innovation Assistant will work closely with upper management at Peak Performance Renovations Inc, providing essential support with scheduling, email management, light bookkeeping, and process improvements. This role supports both office operations and field coordination, helping keep projects organized and moving efficiently while also implementing innovative tools to improve workflow and communication. The main objective of this role is to catch missed details and report in clearly formatted ways.

Key Responsibilities:

Manage and organize Outlook email inboxes on behalf of management, including client and subcontractor communication

Coordinate site visits, project scheduling, and calendar management for crews and management

Perform "Houzz-keeping", cleaning and updating the back end so it is estimate ready

Perform bookkeeping tasks using QuickBooks, including invoice entry, job costing, supplier payments, and bank reconciliation support

Prepare and update internal documents such as quotes, change orders, and material lists using Microsoft Word and Excel

Communicate with clients, trades, and team members via email, phone, and WhatsApp

Support project photo uploads and content updates on Houzz and other client-facing platforms

Organize and maintain digital and paper records including contracts, permits, and vendor documentation

Research, test, and assist in implementing AI tools (e.g., ChatGPT, Notion AI) to streamline office and field processes

Help document standard operating procedures and provide administrative support to active job sites

Assisting the owner with personal administration tasks

Tools Used in This Role:

AI tools (e.g., ChatGPT, Notion AI)

Microsoft Outlook, Word, and Excel

Houzz (project portfolio and inquiries)

QuickBooks (job costing and invoicing)

WhatsApp (for team and client communication)

Success in This Role Looks Like:

Clear communication with clients, trades, and internal teams

Accurate project documentation and well-maintained schedules

Reliable support for project management and financial tracking

Active use of digital tools to reduce admin time and improve clarity

An organized, responsive office that supports timely, quality construction delivery

Other Details

From time to time, an instructional checklist will be provided with prioritized tasks Otherwise, a maintenance task will be provided to fill time This position is a part-time role, ranging 10-30 hours per week Beginning wages can range from $18-23 based on qualifications Please submit resumes to office@pprbuilders.com

Qualifications

Proficient in Microsoft Office Suite (Word, Excel, Outlook) and QuickBooks Strong computer skills with experience in data entry and clerical tasks Excellent customer service and phone etiquette Familiarity with multi-line phone systems and front desk operations Experience in filing and administrative support Knowledge of Google Suite and basic bookkeeping is a plus Previous experience in a medical or dental office setting is advantageous
Job Types: Part-time, Permanent, Casual

Pay: $17.74-$23.00 per hour

Expected hours: 10 - 30 per week

Benefits:

Casual dress Company events Work from home
Flexible language requirement:

French not required
Schedule:

Monday to Friday On call Weekends as needed
Application question(s):

Are your English writing and formatting skills some of your strongest assets?
Education:

Secondary School (required)
Work Location: In person