Office Administrator VineHR is partnering with the Big Brothers of Greater Vancouver (BBGV) with the hiring for an Office Administrator to support their team. Big Brothers of Greater Vancouver\xe2\x80\x99s (BBGV) mission is to enhance children\xe2\x80\x99s social and emotional development by delivering and advocating for the highest quality, prevention-based mentoring programs. Reporting to the Director, Finance & Systems, the Office Administrator will play a key administrative role within the organization. This role is responsible for various IT, equipment, and supply needs of head office and multiple satellite offices, as well as supports three Board of Directors. The Office Administrator works collaboratively across departments to ensure that staff members have the tools they need to effectively fulfill their roles. WE KNOW YOU ARE EXPECTING NOTHING LESS THAN
A work environment where you can get behind a great purpose
Rewarding work where you will be challenged and can grow
An organization that offers a health benefits program and competitive base salaries and an RRSP matching program
A place that values hard work, commitment and FUN!
A SNEAK PEEK AT THE GREAT THINGS YOU\xe2\x80\x99LL BE DOING Administrative Support
Receptionist duties including coordinating all incoming and outgoing mail/courier packages, greeting stakeholders and directing donation drop offs
Manage and order office and kitchen supplies
Plan and coordinate internal and external meetings, including invitations, agendas, materials, meeting rooms, technical requirements, catering etc.
Coordinate annual insurance renewal and maintain filing of insurance policies
Maintain corporate records, liaising with our lawyers are necessary
Recommend and implement enhancements to current procedures that will improve operational effectiveness
Building Maintenance
Act as building management liaison
Ensure that all emergency and regular maintenance is done in a timely manner
Lead the Health & Safety Committee
Oversee the maintenance of common areas of the office (kitchen, mailroom, meeting rooms etc.) and assist with trouble-shooting day-to-day building issues with the Landlord
Manage and coordinate office space utilization
Maintain access control over secured areas
IT Support
Liaise with external IT consultants
Lead and champion cybersecurity best practices
Coordinate the IT Committee
Board Support
Liaise with the Board of Directors as directed by the Executive Director
Take minutes during meetings, including typing, proofreading and distributing a wide variety of complex and confidential reports, letters, memos, and presentations; manage action items and follow-ups.
Staff Support
New employees: support the onboarding of new staff by setting up physical work station, server access, emails etc. Provide office orientation as part of the onboarding process.
Terminated employees: support the termination of existing staff by removing office and server accesses and ensuring all equipment is returned.
Maintain and update the Office Manual (BBOOM) as necessary
SKILLS REQUIRED
Strong Microsoft Office skills
Strong Computer or IT support knowledge
Strong attention to detail and accuracy
Excellent verbal and written communication skills
High degree of initiative and excellent time management skills
Self-motivated, results oriented and ability to work will with minimal supervision
Team player with a positive attitude
EDUCATION, TRAINING, EXPERIENCE
Diploma in administration, or relevant post-secondary education combined with at least 5 years of related experience
Board Administration experience is an asset
Experience working in diverse environment is an asset
Big Brothers of Greater Vancouver Foundation is an equal opportunity employer and we look forward to receiving the applications of all qualified applicants. Thank you! About VineHR Based on Vancouver\xe2\x80\x99s North Shore, VineHR Ltd. is a boutique firm supporting growing organizations with personalized HR & recruitment services. With several years in the industry and a customized approached, our vision is to build long-lasting relationships with organizations to become their true "extended" people and culture ambassador. Connect with us: www.vinehr.ca Job Types: Full-time, Permanent Salary: $50,000.00-$65,000.00 per year Benefits:
Casual dress
Company events
Dental care
Extended health care
Paid time off
RRSP match
Work from home
Schedule:
8 hour shift
Work Location: One location
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