Job Description

Overview

We are seeking a

highly organized and proactive Office Administrator

to join our growing team at

Transway Transport

. The ideal candidate will play a key role in managing daily office operations, supporting drivers and dispatch, and ensuring efficient administrative processes across our trucking division. This role is perfect for someone with strong clerical, organizational, and communication skills who enjoys working in a fast-paced, professional environment.
Prior experience in

transportation, logistics, or office management

is preferred, along with proficiency in

QuickBooks, payroll processing, and Microsoft Office applications

.

Duties

Oversee front desk operations, including greeting visitors, answering calls, and managing multi-line phone systems with professionalism. Handle administrative tasks related to

driver onboarding, safety documentation, and compliance recordkeeping

. Support the

dispatch and operations team

with scheduling, trip documentation, and communication. Manage

payroll and bookkeeping

functions using QuickBooks or similar accounting software. Maintain organized filing systems for

driver files, invoices, vendor records, and fleet documentation

. Assist in

vendor coordination

, invoice processing, and purchase order tracking. Support budgeting and expense tracking, preparing reports as required by management. Ensure adequate office supply levels and coordinate procurement activities. Facilitate smooth communication between departments to ensure efficient workflow. Provide general clerical support, including

data entry, report preparation, and scheduling appointments

.

Experience & Skills

Proven experience in

office administration

, preferably within the

transportation or logistics industry

. Strong organizational and multitasking abilities in a fast-paced environment. Proficiency in

QuickBooks

, bookkeeping, payroll processing, and vendor management tools. Experience managing front desk operations with excellent communication and customer service skills. Familiarity with

multi-line phone systems

and professional phone etiquette. Background in

HR functions

such as onboarding, documentation, or employee coordination is an asset. Detail-oriented with the ability to handle confidential information responsibly. Proficient in

MS Office (Excel, Word, Outlook)

and comfortable with digital recordkeeping systems. Demonstrated ability to manage budgets and perform basic financial reporting.
This position offers an engaging and supportive work environment for professionals eager to apply their

administrative expertise

and contribute to the

growth and efficiency of our trucking operations

.

Job Types: Full-time, Permanent

Pay: $17.47-$22.38 per hour

Expected hours: 40 per week

Work Location: In person