Job Description

(La version francaise est ci-dessous)

OVERVIEW:

We are seeking a detail-oriented and highly organized Office Administrator to join our team in Montreal. The successful candidate will play a key role in supporting day-to-day operations, ensuring smooth administrative processes, and assisting management in running an efficient transportation business.

KEY RESPONSIBILITIES:

Administrative Support:

Manage daily office operations, including phone calls, emails, mail distribution, and filing. Prepare and maintain reports, correspondence, and internal documentation. Assist with scheduling meetings, coordinating travel arrangements, and organizing company events.

Transportation Operations Support:

Assist dispatch, operations, and driver teams with documentation, scheduling, and communication. Maintain accurate records of shipments, delivery schedules, and driver logs. Track and update transportation compliance documents (licenses, permits, insurance, etc.).

Accounting & Data Entry:

Process invoices, purchase orders, and expense reports. Support payroll preparation by collecting and verifying timesheets. Manage petty cash and assist with basic bookkeeping tasks.

Customer Service:

Act as a primary point of contact for client inquiries, providing timely and professional responses. Coordinate with customers and drivers to resolve delivery or scheduling issues. Support company sales efforts with occasional market outreach.

Compliance & Safety:

Ensure adherence to Canadian transportation regulations (Transport Canada, provincial rules). Maintain up-to-date employee records, safety certifications, and compliance documentation.

QUALIFICATIONS:

Education:

College diploma or certificate in Office Administration, Business Administration, or a related field (or equivalent experience).

Experience:

Minimum of 2-3 years of administrative experience, preferably in transportation, logistics, or trucking.

Technical Skills:

Proficiency with MS Office Suite (Word, Excel, Outlook) and transportation management systems (TMS) is an asset.

Language Skills:

Bilingual (English and French) required, both written and spoken.

KEY COMPETENCIES:

Excellent organizational and time-management skills. Strong attention to detail and accuracy. Ability to multitask and prioritize in a fast-paced environment. Strong communication and interpersonal skills. Problem-solving and decision-making abilities.

WORKING CONDITIONS:

Monday to Friday, standard office hours (with occasional flexibility for peak periods). Office environment with regular interaction with drivers, customers, and operations staff.

COMPENSATION & BENEFITS:

Competitive salary based on experience. Health and dental benefits package. Opportunities for professional development and career growth within the transportation industry.
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(Version canadienne-francaise)

APERCU:

Nous recherchons un(e) administrateur(trice) de bureau minutieux(se) et tres organise(e) pour se joindre a notre equipe de Montreal. Le ou la candidat(e) retenu(e) jouera un role cle dans le soutien des operations quotidiennes, assurera le bon deroulement des processus administratifs et aidera la direction a gerer efficacement une entreprise de transport.

RESPONSABILITES PRINCIPALES:

Soutien Administratif:

Gerer les operations quotidiennes du bureau, y compris les appels telephoniques, les courriels, la distribution du courrier et le classement. Preparer et tenir a jour les rapports, la correspondance et la documentation interne. Participer a la planification des reunions, a la coordination des deplacements et a l'organisation des evenements de l'entreprise.

Soutien aux Operations de Transport:

Aider les equipes de repartition, d'exploitation et de chauffeurs dans la documentation, la planification et la communication. Tenir des registres precis des expeditions, des calendriers de livraison et des journaux de bord des chauffeurs. Suivre et mettre a jour les documents de conformite des transports (licences, permis, assurances, etc.).

Comptabilite et Saisie de Donnees:

Traiter les factures, les bons de commande et les notes de frais. o Participer a la preparation de la paie en recueillant et en verifiant les feuilles de temps. Gerer la petite caisse et participer aux taches comptables de base.

Service a la Clientele:

Agir a titre de point de contact principal pour les demandes des clients et fournir des reponses rapides et professionnelles. oordonner avec les clients et les chauffeurs pour resoudre les problemes de livraison ou d'horaire. outenir les efforts de vente de l'entreprise par des activites de prospection commerciale occasionnelles.

Conformite et Securite:

Assurer le respect de la reglementation canadienne en matiere de transport (Transports Canada, reglementation provinciale). Tenir a jour les dossiers des employes, les certifications de securite et la documentation de conformite.

QUALIFICATIONS:

Formation:

Diplome d'etudes collegiales ou certificat en administration de bureau, en administration des affaires ou dans un domaine connexe (ou experience equivalente).

Experience:

Minimum de 2 a 3 ans d'experience en administration, de preference dans le transport, la logistique ou le camionnage.

Competences techniques:

La maitrise de la suite MS Office (Word, Excel, Outlook) et des systemes de gestion du transport (TMS) est un atout.

Competences linguistiques:

Bilingue (anglais et francais) requis, a l'ecrit comme a l'oral.

COMPETENCES CLES:

Excellentes competences organisationnelles et de gestion du temps. Soucieux du detail et de la precision. Capacite d'effectuer plusieurs taches a la fois et d'etablir des priorites dans un environnement dynamique. Excellentes competences en communication et en relations interpersonnelles. Capacite de resoudre des problemes et de prendre des decisions.

CONDITIONS DE TRAVAIL:

Heures de bureau standard du lundi au vendredi (avec flexibilite occasionnelle pour les periodes de pointe). Environnement de bureau avec interactions regulieres avec les chauffeurs, les clients et le personnel d'exploitation.

REMUNERATION ET AVANTAGES SOCIAUX:

Salaire concurrentiel selon l'experience. Regime de soins de sante et dentaires. Possibilites de perfectionnement professionnel et d'avancement professionnel dans le secteur du transport.
Job Type: Full-time

Pay: $55,000.00-$65,000.00 per year

Benefits:

Dental care Extended health care On-site parking Vision care
Education:

DCS / DEC (required)
Experience:

Transportation Industry: 2 years (required) Logistics: 2 years (required) Office Administration: 4 years (required)
Language:

Both English and French (required)
Work Location: In person