Job Description

We are partnering with our client in the search for an Office Administrator for their Toronto team. This role presents an exciting opportunity for an administrative professional who is passionate about art history, enjoys building connections with professionals from around the world, and thrives in a dynamic, multicultural environment. The ideal candidate will be driven, enthusiastic, and detail-oriented, with a commitment to accuracy, consistency, and delivering outstanding support to both the team and the organization.

About Our Client

Mondex Corporation is an international leader in restitution, advocacy, and research. Thier team of historians, researchers, and legal experts helps clients worldwide recover works of art looted during conflict periods, particularly the Second World War.

About the Role

A highly organized and adaptable Office Administrator to join their Toronto office and provide vital support across both office operations and senior team members' administrative needs. This is a great opportunity for an administrative professional who has a passion for art history, enjoys connecting with professionals from around the world, and thrives in a dynamic, multicultural environment. We're looking for someone who is driven, enthusiastic, and brings a touch of perfectionism to their work -- someone who takes pride in accuracy, consistency, and delivering exceptional support to both the team and the organization.

What You'll Do

In this role, you will:


Greet all visitors upon their arrival including staff Oversee document management (legal/estate records, correspondence, scanning, filing) Liaise with government agencies and external contacts for required documentation Maintain naming conventions and manage templates for legal agreements and documents Handle general office management (equipment, supplies, communication systems, courier services, building-related coordination) Manage calendars, arrange meetings/events, and prepare meeting materials Provide travel coordination (flights, accommodations, meals, itineraries, expense tracking) Support senior staff with personal administration (scheduling, reminders, errands, receipts, timesheets, correspondence, claims, payments) Ensure accuracy, confidentiality, and efficiency in all administrative processes

This is a front desk full-time permanent role that is vital in ensuring smooth daily operations.

What They're Looking For

Minimum 3-5 years of experience as an Administrator in a professional office environment (e.g., bank, law office, accounting firm, post secondary education institution) Strong organizational skills with excellent attention to detail Ability to follow established procedures and detailed instructions Proactive, reliable, enthusiastic, and driven with excellent communication skills Someone employees can trust and feel at ease with, fostering a supportive and professional environment Experience managing multiple priorities in a fast-paced environment Comfort with CRM systems and databases Intermediate user of Microsoft Office Suite. Willingess to complete an assessment. Ability to exercise discretion, confidentiality, and sound judgment

Why Join Mondex Corporation

They value collaboration, innovation, and continuous growth. They offer a supportive, flexible, and inclusive work environment where your contributions make a meaningful impact.


Their Rewards Package Includes:


Competitive base salary ($60,000 - $65,000) Bonus Incentive Program - up to 20% of eligible earnings Paid Time Off: 10 vacation days (2 weeks) 5 personal/sick days + 1 birthday day off Half-days on Dec 24 & 31 and short Fridays before long weekends Health Benefits which include dental, prescription drugs, vision care, extended health services (massage, acupuncture, chiropractic, naturopathy, etc.) Annual international team trip in January (based on company performance) Paid group lunches, birthday celebrations, Christmas dinner, team-building events Educational assistance program for professional development



How to Apply


If you are a resourceful and detail-oriented professional eager to contribute to meaningful global work, we'd love to hear from you. Please apply here.





Prasad & Company and Mondex Corporation are equal opportunity employers committed to diversity and inclusion. We thank all applicants for their interest, however only those selected for an interview will be contacted.