Job Description

We are seeking a highly organized, detail-oriented, and proactive

Office Administrator

to take ownership of our daily operational needs and serve as a pivotal support for our growing team. This position offers an excellent opportunity for a motivated professional to contribute to a dynamic organization that values creativity, efficiency, and collaboration. This role requires on-site work at our office in Surrey, BC Monday to Friday 8:30AM to 4:30PM.

Responsibilities of the Office Administrator:

Oversee and manage all daily administrative operations, including scheduling appointments, maintaining office supplies, and ensuring efficient workflows across departments. Serve as the primary point of contact for internal and external communications, handling phone inquiries, email correspondence, and fostering smooth interactions with clients, vendors, and team members. Provide executive support to senior leadership by managing calendars, preparing detailed reports, and coordinating travel arrangements. Coordinate and manage office events, meetings, and company-wide activities, ensuring a seamless execution of logistics. Handle inventory management by monitoring stock levels, placing orders, and maintaining a well-organized supply system to support ongoing operations. Maintain a structured and professional office environment, managing filing systems, ensuring equipment maintenance, and upholding adherence to company policies and procedures. Collaborate with the finance team to process invoices, monitor expenses, and maintain accurate billing and financial records. Facilitate the onboarding process for new employees, ensuring they are equipped with all necessary tools and resources to succeed from day one.

Qualifications of the Office Administrator:

2 years of professional experience in office administration or a similar capacity. Demonstrated ability to manage multiple priorities while maintaining precision and attention to detail. Excellent communication skills, both verbal and written, with a professional demeanor. Proficiency in Microsoft Office Suite and Google Workspace, with the ability to quickly adapt to new systems and tools. Strong organizational skills and familiarity with inventory management processes. A proactive mindset with a proven track record of problem-solving and improving operational efficiencies. Self-motivation, reliability, and the ability to thrive in a fast-paced, dynamic work environment.
If you are a dedicated professional with exceptional organizational skills and a passion for supporting a fast-paced, innovative team, we invite you to apply.

Job Types: Full-time, Permanent

Pay: $21.00-$25.00 per hour

Expected hours: 40 per week

Work Location: In person