Job Description

Job Summary

We are seeking a highly organized and proactive Office Administrator to oversee daily office operations and support our team. The ideal candidate will possess strong administrative, clerical, and communication skills, with experience in supervising staff and managing office systems. This role is vital in ensuring efficient workflow, maintaining vendor relationships, and supporting overall business functions.

Duties

Manage front desk operations, including greeting visitors and handling multi-line phone systems with professional phone etiquette Taking client consultation notes Oversee human resources functions such as onboarding, training & development, and employee record management Handle bookkeeping tasks using QuickBooks, including invoicing, expense tracking, and financial record keeping Administer payroll processing and ensure accurate timekeeping and salary disbursements Maintain organized filing systems for documents, contracts, and reports Supervise office staff and coordinate team management activities to ensure productivity Manage vendor relationships and oversee scheduling processes Assist with budgeting activities and monitor office supplies inventory Support administrative projects such as document preparation, data entry, and report generation Ensure compliance with company policies and procedures across all office functions

Skills

Proven supervising experience with strong team management capabilities Proficiency in QuickBooks and other accounting software for bookkeeping and payroll tasks Extensive office experience with clerical skills including filing, data entry, and document management Excellent communication skills for interacting with staff, vendors, and clients Strong organizational skills to prioritize tasks effectively in a fast-paced environment Experience with front desk operations and multi-line phone systems Knowledge of human resources practices including onboarding, training & development, and employee relations Ability to manage vendor relationships and handle procurement processes efficiently Competency in budgeting and financial oversight related to office operations Professional demeanor with excellent phone etiquette and interpersonal skills
This Office Administrator role offers an opportunity to contribute significantly to our organization's efficiency while developing your professional skill set in a dynamic environment.

Job Type: Part-time

Pay: $20.84-$28.94 per hour

Expected hours: 10 - 20 per week

Benefits:

Company events
Work Location: In person