Job Description

Office Administrator .6 FTE

Stonewall, Manitoba

At Spruce Acres Landscaping, our Office Administrator plays a key role in keeping our business running smoothly - from meeting Customers' expectations to helping peers with any help they might need, bookkeeping, and marketing. This role blends organization, communication, and problem-solving to make sure projects, people, and processes stay on track.

Responsibilities:

General duties (25%)

Keep documents, checklists, and job descriptions up to date Manage Google Drive, Customer folders, and Company contacts Order supplies, clothing, gifts, and promotional items Maintain Company asset lists and registrations Support President / Other duties as assigned

Human Resources (20%)

Prepare and process employee forms (TD1, T4, employee info, onboarding/offboarding checklists) Support recruiting: posting jobs, filtering resumes, and communicating with candidates Coordinate Orientation and Safety Day, and provide crews with safety forms Organize team meetings, events, and celebrations (anniversaries, Christmas Party) Keep track of employee days off, anniversaries, and milestones

Bookkeeping/Filing (20%)

Manage LMN and QuickBooksOnline data entry and settings Send invoices and receipts to Customers; maintain Accounts Receivable reports Reconcile VISA statements, check timesheets, and prepare payroll files Organize receipts and financial documents (both physical and digital) Collaborate with the external bookkeeping Company

Sales & Marketing (15%)

Follow up with Customers Manage info emails and first-contact checklists Help with advertising campaigns, greeting cards, and promotional materials Maintain Company websites

Project & Process Support (20%)

Assist with continuous improvement projects and operational reporting Help maintain budgets, reports, and scorecards Support process documentation and policy updates

What you bring:

A willingness to embrace our Values: Professional & Friendly, Integrity, Intelligence, Energy, Growth Mindset Experience in a similar role Follow Company Policies Highly organized and detail-oriented Comfortable juggling multiple priorities Strong communicator who enjoys supporting both Customers and Team Members Tech-savvy with tools like Google Workspace, LMN, and QuickBooksOnline Reliable, proactive, and team-focused A valid Class 5 Driver's License and reliable daily transportation Mobile Phone & Data

What we offer:

Hybrid Job (~85% in the office, ~15% remote) Laptop Competitive income that reflects your experience, education and hard work Vacation pay and WCB coverage Training opportunities to sharpen your skills and advance your career Workwear support, including Company clothing and discounts on gear at Marks A supportive team environment where professionalism, growth, and collaboration come first Satisfying work that lets you see the impact of your efforts within a fast growing, entrepreneurial Company. Please check out our Website: https://spruceacreslandscaping.com/
Job Type: Part-time

Pay: $20.00-$35.00 per hour

Expected hours: 20 - 30 per week

Work Location: In person