Job Description

The Role

We are seeking a

temporary Office Administrator

to join our team while our current administrator is on maternity leave. This role is essential to the smooth daily operations of our office and supports our management team, dealers, and ambassadors. The right candidate will be organized, adaptable, and have a positive, team-oriented attitude.

This position may evolve into a

permanent, full-time assistant role

working alongside our current administrator as the company grows.

Responsibilities

Office Administration & Communication

Answer and manage phone calls and emails. Organize and maintain schedules for the management team. Act as a central point of communication for in-house managers, select dealers, and ambassadors.

Operations Support

Handle shipping and receiving of orders. Acquire quotes for materials, services, and other company needs. Support dealers and ambassadors with documentation and information when required, or point them in the right direction of whom to connect with on the HayBoss team.

Administrative Tools & Software

Maintain spreadsheets and records in

Excel

. Assist with bookkeeping tasks in

QuickBooks

. Manage documents and files in

Google Drive

.

Team Coordination

Attend and document

weekly management meetings (Mondays)

. Support action items and follow-ups from meetings. Assist with preparing reports, summaries, and internal documents as needed.

Qualifications

Strong organizational and multitasking skills. Excellent communication and interpersonal skills. Proficiency in Microsoft Excel, Google Drive, and QuickBooks is an asset. Previous administrative experience is preferred, but

not required

.

Who We're Looking For

Above all, we are seeking someone with:

Outstanding work ethic

A positive, team-focused attitude

Strong references

that highlight reliability and professionalism
Experience is beneficial, but the right individual with the right character and references will be trained and supported to succeed.

What We Offer

Comprehensive training provided. Opportunity to work with a supportive, growing team. Positive working environment.
Potential for this role to expand into a

full-time, permanent position

working alongside our Office Administrator after maternity leave.

Job Type: Full-time

Pay: $18.00-$23.00 per hour

Expected hours: 35 - 40 per week

Benefits:

Company events On-site parking
Language:

English (required)
Work Location: In person