Job Description

Job Overview

We are seeking a dynamic and highly organized Office Administrator to join our team and ensure the smooth operation of our office environment. This vital role involves managing daily administrative tasks, coordinating schedules, overseeing vendor relationships, and supporting team members across various departments. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills to foster an efficient workplace. This paid position offers an exciting opportunity to contribute to a thriving organization while developing your professional skills.

Responsibilities

Manage and coordinate office operations, including filing, record keeping, and clerical duties to maintain an organized workspace Oversee schedule management for team members, appointments, meetings, and events to optimize productivity Handle front desk responsibilities such as greeting visitors, answering multi-line phone systems, and providing exceptional phone etiquette Support human resources functions including onboarding, training & development, and maintaining employee records Manage vendor relationships by coordinating supplies procurement, service contracts, and ensuring timely payments using QuickBooks or similar accounting tools Assist with office management tasks such as budgeting, bookkeeping, and payroll processing to ensure financial accuracy Organize company events and meetings through event planning skills while supervising support staff when necessary

Requirements

Proven experience in office administration or related clerical roles with strong organizational skills Familiarity with office management software including QuickBooks and calendar management tools Demonstrated experience in supervising teams or staff members in a professional setting Knowledge of human resources procedures, payroll processing, and basic bookkeeping practices Excellent communication skills with a professional phone manner and attention to detail in all interactions Ability to manage multiple priorities efficiently within a fast-paced environment Prior experience in medical office management or healthcare settings is a plus but not required
Join us to be part of a vibrant team dedicated to operational excellence! This role offers the chance to develop your administrative expertise while supporting a collaborative work environment. We value proactive individuals who thrive on organization, communication, and making a positive impact every day.

Job Type: Full-time

Pay: $16.00 per hour

Expected hours: 40 per week

Benefits:

Dental care Extended health care Life insurance On-site parking Vision care
Work Location: In person