Job Description

About the Role

The

Office Administrator

plays a vital role in keeping our office operations organized, efficient, and running smoothly. This position supports executive leadership while ensuring seamless coordination between departments. The ideal candidate is proactive, detail-oriented, and thrives in a dynamic environment.

This role is

fully in office

, Monday - Friday 8-4:30. Prior to applying, kindly check your commute.

Please note: At this time,

we are only accepting applications from candidates who are Canadian citizens or permanent residents

. Due to the nature of this role, it is unlikely to meet the requirements for points in a PR application.

Key Responsibilities

Executive & Administrative Support

Oversee all incoming and outgoing communications, including emails, phone calls, reports, and internal correspondence. Support the President with travel arrangements, meeting coordination, event planning, and presentation preparation. Conduct research and prepare reports, presentations, and correspondence as needed. Maintain confidentiality and discretion in handling sensitive information. Act as the gatekeeper for internal and external communications, including vendors, clients, and partners.

Office & Operations Support

Organize and maintain both physical and electronic filing systems. Be a backup to support incoming and outgoing mail, couriers, and deliveries. Prepare letters, invoices, and statements for mailing; operate postage and mailing equipment. Support with Employer Branding, and potential to support with Marketing initiatives. Be an active member of our Social Committee, helping plan both internal & external events such as: appreciation, fundraisers, tournaments, etc.

Personal Characteristics

Considerable knowledge of telephone etiquette, grammar, spelling, and correspondence filing. Positive attitude with a passion for creating a supportive, engaging work environment. Knowledgeable about basic office procedures; exceptionally well organized and detail oriented. Able to follow oral and written instructions effectively. Creative, resourceful, and able to work independently with minimal supervision. Strong memory and keen attention to detail. Thoughtful, dependable, and adaptable under pressure. Able to multitask and maintain composure in a fast-paced setting.

Our Ideal Candidate

A

People Connector

who naturally builds relationships and delivers outstanding service to both internal and external customers.

Fun and upbeat

, with a contagious energy that brightens the workplace and keeps the team smiling.

Professional and polished

in every interaction, with excellent communication skills -- written, verbal, and everything in between.

Tech-savvy

and confident with Microsoft Word, Excel, and Outlook. (Bonus points if you've dabbled in Canva or other design tools!)

Exceptionally organized

-- you notice the little things, keep details in order, and make multitasking look easy.

Knowledgeable about office procedures

, with a knack for handling correspondence, calls, and documentation efficiently. A

creative problem-solver

who's resourceful, adaptable, and able to work independently. Someone with a

fantastic memory

and a flair for anticipating needs before they arise.

Thoughtful and dependable

, staying calm and collected even when things get busy. A

champion of our company DNA

, passionate about creating a supportive, positive, and fun work environment. Always looking for ways to

improve processes

and help the team shine even brighter. Experienced in

office administration

and proud of your ability to juggle multiple priorities with accuracy and grace.

WHY OUR TEAM LOVES WORKING HERE

Stability & Growth

: As an essential service, we remained fully operational throughout the pandemic--supporting our communities when they needed us most. With steady year-over-year growth and exciting expansion plans on the horizon, now is a great time to join us.

Comprehensive Benefits Package

: Enjoy extended health and dental coverage, RRSP matching, a monthly profit-sharing bonus, and access to our Employee & Family Assistance Program.

Career Development

: We're passionate about your growth. Take advantage of paid internal and external training, plus continuous learning opportunities to grow your career within the organization.

Vibrant Team Culture

: We know how to have fun-- It's part of our DNA! From team outings and pub nights to virtual game sessions, spirit weeks, and community volunteer events. You'll feel connected, supported, and celebrated.

Make a Real Impact

: Your voice matters here. We love seeing team members bring forward ideas and watch them come to life. You'll be empowered to make meaningful contributions every day.

Be Proud of Where You Work

: We have a strong reputation and are proud to be a trusted name in the communities we serve. When you join our team, you're part of something bigger.
Job Type: Full-time

Pay: From $47,000.00 per year

Benefits:

Company events Dental care Employee assistance program Extended health care RRSP match Vision care
Application question(s):

Do you have your Canadian Citizenship or Permanent Resident Status? Please confirm if you are comfortable with a fully in-office role and the commute to our office (22131 Fraserwood Way)?
Work Location: In person