Job Description

THE POSITION:

St. Elizabeth Family Support Services is seeking a part time Office Administrator to help support our programs and community initiatives. This role is ideal for someone organized, proactive, and passionate about making a difference in the community.

QUALIFICATIONS AND EXPERIENCE:

1 to 2 years of administrative or office support experience (nonprofit/community experience an asset). Proficiency in Microsoft Office and digital communication tools. Knowledge of social media management and basic digital marketing. Strong organizational, time management, and communication skills. Ability to handle confidential information with professionalism. Self-motivated, reliable, and able to work independently from home. Team oriented with strong interpersonal skills.

Key Roles and Tasks

1. Administrative Support

Serve as the first point of contact for clients, staff, volunteers, and community partners Manage incoming and outgoing correspondence, including phone calls, emails, and mail Draft and prepare letters, memos, reports, and official documentation Organize filing systems and maintain accurate digital and physical records Handle confidential information with discretion and professionalism

2. Scheduling & Coordination

Manage calendars, book appointments, and coordinate meetings and events Prepare meeting agendas, record minutes, and coordinate Zoom workshops Reach out to program participants as needed Support event planning, community workshops, and staff training sessions Track organizational deadlines and project timelines to ensure timely completion

3. HR & Staffing Support

Assist with recruitment by posting job ads, scheduling interviews, and preparing onboarding packages Seek contract for Beth care staffing Maintain employee records, attendance logs, and leave requests Provide administrative support for volunteers, including recognition certificates and scheduling Organize and coordinate programs

4. Office Management

Manage office supplies, equipment, and vendor relationships Ensure the office environment is organized, safe, and operational

5. Communications & Social Media

Design flyers and promotional materials, including donation campaigns for toys and non-perishable food Manage organizational social media accounts (Facebook, Instagram, LinkedIn, etc.) Create, schedule, and monitor posts to promote programs, services, and community events Respond to online inquiries and track engagement Assist in preparing newsletters, marketing materials, and digital fundraising campaigns Support grant applications, donor letters, and reporting to funders

6. Community & Program Support

Connect with community members, partners, and donors to support program delivery Assist in coordinating donations (toys, supplies, funds) for community programs Track program participation data and help prepare reports for evaluation and funding purposes Provide l support during events, workshops, and outreach activities
Job Type: Part-time

Pay: $18.00 per hour

Expected hours: No less than 12 per week

Education:

Master's Degree (preferred)
Experience:

administrative assistant: 3 years (preferred)
Work Location: Remote