Job Description

Job Summary

Carleton Mushroom Farms is seeking a highly organized, proactive, and detail-oriented Office Administrator to oversee daily office operations and support our growing team. The ideal candidate excels in administrative, clerical, and communication tasks while managing multiple priorities in a fast-paced environment. This position plays a key role in ensuring smooth workflow, efficient vendor and customer coordination, and strong internal support for all departments.

Key Duties & Responsibilities

Manage front desk operations, including greeting visitors and operating a multi-line phone system with professionalism and courtesy Oversee general administrative tasks such as filing, record management, and maintaining organized office systems Handle bookkeeping duties using Sage 50 Pro and DIMOS including invoicing, accounts receivable entry, and preparing load sheets Coordinate Health & Safety as the on-site Health and Safety Co-ordinator Maintain excellent phone and communication etiquette with clients, vendors, drivers, and internal teams Assist with office-related projects including training, development sessions, and continuous process improvements Support various food safety requirments
Qualifications

Proven experience in office administration or a similar administrative role Proficiency in Sage 50, QuickBooks, Microsoft Office Suite (Word, Excel, Outlook) would be an asset Familiarity with multi-line phone systems Excellent written and verbal communication skills with strong professional phone etiquette Highly organized with the ability to prioritize, multitask, and maintain attention to detail Ability to adapt quickly to changing priorities within a fast-paced, dynamic environment Previous experience supporting operations or logistics is an asset
Job Type: Full-time

Pay: $21.00-$24.00 per hour

Expected hours: 40 per week

Benefits:

Dental care Extended health care Life insurance On-site parking
Work Location: In person