Job Description

S. Burnett & Associates Limited (SBA) is an established engineering and environmental consulting firm that has built a reputation for delivering professional project management and consultation services for Municipal, First Nation, and private sector clients. SBA is a company that values community, attention to our client's needs, and excellence in our services. We strive to create a positive work/life balance to appreciate the hard work of our employees and provide a welcoming, positive, and inclusive work environment. At SBA, you will have the opportunity to work with a team of professionals who contribute to meaningful projects for communities across Ontario.

SBA is currently accepting resumes for an

Office Administrator

on our Administration team. We are looking for a dynamic individual with an administration background with an emphasis on office management to join our team full-time. Working at SBA can be a fast-paced environment that requires collaboration and engagement from multiple disciplines throughout project development. The successful candidate should be a self-starter, have exceptional verbal, written, and presentation skills, as well as be able to effectively provide administrative support utilizing various programs and software. This role is required to be in-person at the office during business hours.

Responsibilities:

Create, organize, update, and maintain internal documents, trackers, calendars, and meeting minutes. Create and maintain document control and branding, folders, and organize documents according to company protocol to ensure all files are properly sorted and accessible. Manage multiple departmental email inboxes, escalating issues as needed. Direct intake calls to the correct department or staff member. Ensure the office space and equipment is in good standing. Assist with collection, sending/dropping off, tracking, and receiving of mailed and/or couriered items, and follow up with clients/staff. Organize team-building events, including logistics and financial coordination. Act as a liaison between the office, employees, and external vendors/clients. Monitor office inventory and place supply orders as required. Assist with general office coordination tasks, including external vendor such as cleaners, or shipping/business partners. Coordinate travel arrangements, including hotel and transportation bookings for staff. Manage logistics for internal meetings, site visits, and team schedules. Follow up on meeting action items to ensure timely completion. Assist with other administrative tasks including clerical review, IT inventory monitoring, new hire onboarding/offboarding, health and safety walks, and invoice data entry as required. Support management with additional tasks as needed.

Qualifications:

Post-Secondary education in Office Administration, Business Management, or other relevant Discipline and professional experience. Minimum of three (3) years of experience in an administration or office coordination role. Proficiency in Microsoft Office Suite Programs (particularly Outlook, Excel, Word, and Teams), and Adobe Acrobat. High level of dependability and responsiveness, strong attention to detail and task ownership. Exceptional organizational, administrative, and time management skills. Positive attitude and proactive problem-solving mindset. Ability to identify opportunities for process improvements and increased efficiency. Strong recordkeeping and archiving skills to support post-project documentation. Ability to manage multiple priorities under pressure and shifting deadlines. Clear, professional communication skills--both written and verbal. Ability to organize and manage internal office events or with third party vendors. Prior experience in construction, engineering, or related industries is an asset. Experience with health and safety initiatives is an asset. Experience with assisting payroll or invoicing is considered an asset.

What We Offer:

Competitive compensation. Inclusive and employer paid benefits package. Additional fitness/wellness benefits. RRSP company matching plan. Hiring incentive for referred and hired employees. Yearly company events: friendly staff golf tournament, summer BBQ, Holiday party. We actively seek to develop relationships with a broad and diversified client base in the First Nation, Municipal, and Private sectors. We work on a variety of projects throughout Ontario and maintain close relationships with our clients to provide services as their communities grow. We encourage involvement in the community and support our local communities with initiatives, events and sponsorships.

How to Apply

We are an equal opportunity employer committed to valuing diversity and inclusivity in the workplace, and we welcome resumes from all qualified candidates. SBA will provide reasonable accommodations to applicants with disabilities throughout the entire recruitment, assessment, and selection process, as required. Should you require these accommodates, please send your resume to hr@sbaengineering.com SBA does not utilize Artificial Intelligence (AI) technology or programs when screening, assessing, or selecting candidates for our available positions.

Job Types: Full-time, Permanent

Pay: $50,000.00-$70,000.00 per year

Benefits:

Casual dress Company events Dental care Disability insurance Extended health care Life insurance On-site parking Paid time off RRSP match Vision care Wellness program
Application question(s):

Are you legally entitled to work in Canada?
Education:

DCS / DEC (preferred)
Experience:

Job Related: 3 years (preferred)
Work Location: In person