Job Description

Job Summary:

The Office Administrator is responsible for planning and overseeing all administrative support and office services and supplies for the company. This includes coordinating and communicating office activities, reception duties, shipping and receiving, contract management, supplies and stationery, health regulations, and general troubleshooting. The Office Administrator will also be responsible for the safety requirements of the organization's facilities and assets.

Job Duties:

Ordering, purchasing, and distribution of the office and program supplies.

Coordinate travel, meetings, and workshop events as requested from program managers.

Coordinate departmental programs, such as meetings, seminars, workshops, special projects, and events.

Administer and manage inbound/outbound mail, including priority post, packages, courier services, and other correspondence.

Answer and manage inbound telephone inquiries.

Arrange and attend executive team meetings; take, distribute, and archive meeting minutes and/or diaries.

Arrange travel accommodations for key personnel required business trips in an economical and timely fashion, including hotel bookings, car rentals, and so on.

Ensure adequate supplies of office stationery, general office supplies, office furniture, and other equipment.

Coordinate office seating arrangements for business units and assign desks, phones, and other assets as necessary.

Assist in the management of building security, such as the assignment of keys and alarm codes for approved personnel. Negotiate contracts and service level agreements for third party suppliers and/or service providers

Job Skills & Qualifications:

Diploma or university degree in Office Management or related field, or an acceptable combination of education and experience.

2-4 years of direct work experience in an office management or facility management capacity

Strong knowledge of accounting procedures involving procurement, travel, and budget management.

Direct working knowledge of operations, warehouse, and transportation management.

Knowledge of supplies, equipment, and/or services ordering, as well as inventory control of these items

Knowledge and experience with office and computer equipment. Demonstrated proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, Teams). Ability to work in a fast-paced environment with changing priorities, have exceptional time management skills and to perform well under pressure with tight deadlines.
Job Type: Full-time

Expected hours: 40 per week

Benefits:

Casual dress Company events Dental care Employee assistance program Extended health care Life insurance On-site parking Paid time off Vision care
Work Location: In person