Job Description

Office Administrator

Duties & Responsibilities:

Provide reception support, greet visitors, and answer inquiries. Manage office communications, including phone calls, emails, and mail. Maintain office supplies, equipment, and overall workspace organization. Coordinate office schedules, meeting rooms, and daily operations. Enter and maintain transaction files in brokerage systems (e.g., LoneWolf) Prepare and upload MLS listings, descriptions, photos, and required forms. Maintain agent records, licenses, and membership status with boards Process incoming deposits (cheques, EFT, deposit slips). Assist with commission disbursements, invoices, and expense tracking. Record and update payments for office fees, monthly dues, and marketing charges. Assist with general office errands and coordination with external vendors. Support day-to-day operations to ensure the office runs smoothly.

Qualifications:

Minimum

1 year

of administrative experience, preferably in a real estate brokerage or related industry. Strong knowledge of

real estate documents

, MLS procedures, and basic transaction processes (an asset). Proficiency with office software, including

MS Office (Word, Excel, Outlook)

. Experience with brokerage systems such as

Lone Wolf, BrokerBay, REALM, Authentisign/DocuSign

(an asset). Excellent

communication skills

, both verbal and written. Ability to work independently with minimal supervision while also supporting a team. Strong organizational and problem-solving skills. Fluent in

English

; additional languages (e.g., Mandarin or Cantonese) are an asset. Knowledge of RECO, TRREB, and general industry guidelines is preferred.
Job Types: full time/ part time

Salary: $20/hr

Application question(s):

Legally authorized to work in Canada
Work remotely:

No
Contract length: 12 months

Job Types: Full-time, Permanent

Pay: From $20.00 per hour

Benefits:

Company events On-site parking
Education:

Secondary School (preferred)
Experience:

administrative assistant: 1 year (preferred)
Work Location: In person