Job Description

SUMMARY

We are seeking a proactive and detail-oriented Office Administrator to manage the daily operations of our office. This role is essential for ensuring the office runs efficiently by providing comprehensive administrative support to all staff and Directors, maintaining accurate records, and delivering excellent customer service. The ideal candidate is highly organized, professional, and adept at problem-solving while maintaining strict confidentiality.

QUALIFICATIONS

ABILITY TO SPEAK IN BOTH OFFICIAL LANGUAGES (FRENCH and ENGLISH) is considered an asset.

Degree/Diploma/ Certificate in Business Administration or related field is strongly considered.

Administrative experience is an asset.

Experience with Sage is an asset.

Must have a valid driver's license and access to a reliable vehicle.

ROLES AND RESPONSIBILITIES

Administrative & Operational Support:

Responsible for the day-to-day office administration and providing administrative support as required.

Prepare and review documents, reports and other correspondence.

Obtain information to maintain and organize filing systems (electronic and paper).

Prepare and distribute meeting agendas, minutes, motions and follow up on action items.

Manage office inventory, supplies, and equipment.

Support social media correspondence and website maintenance.

Attend and participate in Board Meetings and corporate activities as required.

Input all daily & quarterly loan/payment/projects transactions

Financial Management:

Assist with bookkeeping tasks such as invoicing, expense tracking, and payroll preparation.

Maintain financial and operational records in compliance with company policies & bylaws.

Process accounts payable and receivable.

Complete the Corporation's routine banking.

Receptionist & Client Services:

Manage all incoming communications, including mail, phone calls, emails, and inquiries in a professional manner.

Provide information and support for clients, visitors, and vendors.

Schedule and coordinate meetings, appointments, and travel arrangements.

Compliance & Policy:

Ensure all office operations adhere to company policies, procedures, and relevant legislation.

Assist with preparing reports for management, board of directors, and external partners.

Maintain the confidentiality of sensitive information.

Work Environment, Compensation & Benefits

This is a full-time position, with standard office hours of Monday to Friday, from 8:30 a.m. to 4:30 p.m., with an unpaid one-hour lunch break from 12:00 p.m. The position may require flexibility to meet occasional deadlines, including potential overtime or attendance at evening meetings.

Full benefits coverage

10 days of paid vacation

2 paid personal days

Paid sick leave

4% RRSP contribution

Standard office environment with occasional deadlines requiring flexibility.

Submit application by email to: jobs@kdcdc.com.

Application deadline is October 7, 2025.

Krystal Wilson
Executive Director
Kirkland & District Community Development Corporation
P.O. Box 128
23 Government Road East
Kirkland Lake, ON P2N 3M6
Tel: (705) 567-3331
Toll Free: 800 297-7347
Fax: (705) 567-6565
Website: www.kdcdc.com

Job Type: Full-time

Pay: $17.20-$29.60 per hour

Expected hours: 35 per week

Benefits:

Dental care Extended health care Life insurance On-site parking Paid time off RRSP match Vision care
Work Location: In person