Job Description

Who We Are

Located in Vancouver, Cressey Development Group is a leading real estate firm established over 55 years ago. We create exceptional homes, communities, and commercial spaces that redefine how people live, work, and connect. With a commitment to superior design and quality construction, Cressey continues to build on a legacy of excellence. This is Where Great Places Begin. This is Cressey.

Job Overview

We are seeking an experienced Office Administrator to join our Fort McMurray team and provide support for our Alberta office operations. This role is responsible for managing all aspects of office administration, including but not limited to, communication with internal and external stakeholders, processing purchase orders, and maintaining records. The ideal candidate will have strong customer service skills and proven ability to handle multiple tasks at once while managing priorities accordingly. This role also requires strong organizational skills and a keen attention to detail to support office operations effectively.

Key Responsibilities

Operate the phone system, managing incoming and outgoing calls, screening, and directing them efficiently, relaying messages accurately and promptly. Request and obtain Purchase Order approvals, obtaining all quotes and pertinent information required. Input Purchase Order requests in Yardi. Obtain all supply order requests from managers and maintenance, place orders through online portals. Input timecards on ADP for payroll processing. Keep record of all lieu hours and overtime for maintenance department. Communicate daily reports with the building managers as retrieved from Yardi, including but not limited to arrears' reports, and any information not assigned to building managers in Yardi. Retrieve and archive all building logs annually, as required by the Company. Follow up with Building Managers on all incidents and prepare a copy for the General Manager. Ensure timely submission of all paperwork to head office when required, normally within 24 hours. Coordinate and file all necessary documentation with the Residential Tenancy Branch (RTDRS) and the Building Managers; notify building managers of all scheduled hearings and preparation and attendance of those hearings. Annual deposal of seven-year files and adding past year to archives. Label according to file name, building and year. Assist in the PCV rental office if needed during peak times as determined by the general manager. Cover rental offices of each property during the building manager's vacation time, and requested time off, as determined by the general manager. Cover basic office duties when the general manager is off for vacation etc. Perform all other duties, as assigned.

Skills and Qualifications

2+ years of experience in Office Administration, preferably in the property or real estate industry. Proficiency in property management software (e.g., Yardi, AppFolio) and MS Office Suite. Excellent verbal and written communication skills. High level of customer service skills and abilities. Strong organizational and multitasking abilities. Ability to work independently and part of a team.
Job Type: Full-time

Pay: $45,000.00-$55,000.00 per year

Benefits:

Dental care Employee assistance program Extended health care Life insurance On-site parking Paid time off Vision care
Work Location: In person