Job Description

Business Need / Purpose of Role:
The Office Administrator is responsible for scheduling appointments, giving information to callers, and relieving officials of clerical work and minor administrative and business detail.
Objectives & Measurement
Key Responsibilities and Specific Accountabilities:

• Entering and closing orders into SAP, ensuring accuracy
• Reads and routes incoming mail. Locates and attaches appropriate file to correspondence to be answered by employer
• Match all packing slips with appropriate invoice and PO and scan as a package to the appropriate electronic folder
• Organizes and maintains filing system and files correspondence and other records. Scanning all documents to their appropriate electronic folder.
• Answers and screens telephone calls
• Arranges conference calls and Skype meetings
• Coordinates appointed schedules and appointments
• Greets visitors and contacts appropriate area or person, ensures visitor has the appropriate PPE and has completed the sign in documents.
• Assists with research, and compiles and transcribes statistical reports
• Makes copies of correspondence or other printed materials
• Prepares outgoing mail and correspondence
• Reviewing payroll and submitting same to the Payroll Department

Nothing in this position description restricts management's right to assign or reassign duties and responsibilities to this job at any time.
This posting is not intended to be an all-inclusive list of duties and responsibilities but constitutes a general definition of the position's scope and function.
Job Knowledge / Education and Qualifications
The details described here are representative of those that an employee needs to successfully perform the functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and/or Experience:

• High School Diploma
• 0-2 years of experience
• Excellent written and verbal English communication is required
• Computer proficiency required (data entry, typing, scanning, etc)
• French speaking would be an asset

Physical Demands:

• Sit, talk, hear, and/or use hands to handle and touch objects
• Stand, walk, stoop, kneel, or crouch
• Specific vision abilities include close, distance, and peripheral vision, and depth perception
• Ability to lift up to 10 pounds

We take pride in providing a quality workplace and promoting equal opportunities for all.

• Applicants must be willing to sign a non-compete and non-disclosure form
• Completion of a Background Check and medical assessment satisfactory to the company may be required
• All newly hired employees must be eligible to work in Canada for any employer

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