Job Description

Office Administrator - VIP Meter Services Inc.

Location:

Toronto, ON (in-person, on-site)

About VIP Meter Services Inc.:

At VIP Meter Services, we provide expert advice and turn-key sub-metering services to our clients. With over four decades of combined experience, our team is accredited by Measurement Canada to perform SE-04 inspections and works with over 150 meter types. We handle everything from gas, water, thermal, and electrical meters to advanced communication technologies and ERP system integration. Our dedication to quality, customer service, and efficiency ensures that our clients receive the best results while pursuing the benefits of sub-metering.

Join a company that values accuracy, efficiency, teamwork, and exceptional service.

The Role

We are looking for a highly organized, proactive, and detail-oriented

Office Administrator

to support our operations. This role is ideal for someone who enjoys variety, takes initiative, and keeps a busy environment running efficiently.

You will manage administrative processes, documentation, communication workflows, supplies, scheduling coordination, and provide day-to-day support to the operations, field services, and projects teams.

Why Join Us?

Meaningful Work:

Play a key role in keeping our operations running smoothly and supporting our technicians, management, and clients.

Growth & Development:

Exposure to multiple departments with opportunities to build skills in administration, inventory, documentation, and operations.

Supportive Culture:

Work with a collaborative operations team that values clear communication, accountability, and continuous improvement.

Industry Exposure:

Gain hands-on experience in the growing utilities, metering, and IoT sectors.

What You'll Do:

Act as a point of contact for vendors, clients, and internal teams. Flag process issues early and escalate when errors from others impact your workflow. Maintain accurate filing, document control, and quality checks on incoming field reports. Handle incoming/outgoing emails, calls, mail, and ensure timely follow-ups. Support scheduling and coordinate meetings; prepare agendas, minutes, and track action items. Assist with travel arrangements and trip coordination when needed. Keep the office organized, clean, and running smoothly day-to-day. Manage office supplies, food supplies, equipment, and inventory with regular audits. Complete data entry, asset updates, and system updates with accuracy. Support operations, field services, and other departments with administrative tasks as required.

What We're Looking For:

Minimum 3 years of experience in a similar office administrator or administrative support role. Strong organizational skills with the ability to manage multiple priorities. Excellent written and verbal communication skills. Proficiency with Microsoft Office Suite (Excel, Word, Outlook, PowerPoint). High attention to detail with strong document accuracy and quality-checking habits. Ability to work independently with good judgment and prioritization skills. Team-oriented, flexible, and comfortable working in a fast-paced environment.

Nice to Have:

Previous invoicing experience (Harvest or similar systems). Familiarity with Monday.com, inventory systems or asset-tracking tools. Experience supporting field service, technical teams, or operations environments.

What We Offer:

Annual Merit Increase: Reflecting your growth and contributions. Employer-Paid Benefits: Health, dental, critical illness, and life insurance. Retirement Plans: RRSP match + DPSP program. Schedule: Monday to Friday A collaborative and supportive work environment with the chance to work on innovative projects in the sub-metering industry Opportunities for career growth and advancement within VIP Meter Services
VIP Meter Services is an equal opportunity employer. We are committed to fostering an inclusive, accessible environment where all individuals feel valued and respected. We welcome applications from candidates of all backgrounds. If you require accommodation or have questions about the application process, please contact our HR team.

Job Types: Full-time, Permanent

Pay: $45,000.00-$50,000.00 per year

Benefits:

Company events Dental care Employee assistance program Extended health care Life insurance On-site parking Paid time off RRSP match Vision care
Ability to commute/relocate:

Etobicoke, ON (M9C): reliably commute or plan to relocate before starting work (required)
Application question(s):

This is an in-office role. Are you able to work in-office? Salary expectations:
Experience:

Administrative: 3 years (required) invoicing: 1 year (preferred)
Work Location: In person